Job Description

Location:

Hybrid, home based with regular work in Buckinghamshire, London, and travel across the UK

Salary:

Highly competitive, negotiable depending on experience

Contract:

Full-time, permanent

Reports to:

Managing Director

Company Overview

The Showtime Group Ltd delivers creative and production services to the live entertainment industry. Our work spans theatres, concert halls, arenas, festivals, and long-running residencies. We create, produce, and deliver high-quality live music and performance experiences, working closely with artists, venues, promoters, and production partners across the UK.

The Role

We are seeking a highly organised, proactive, and ambitious

Live Events & Production Coordinator

to join our growing team.

This is a hands-on, multifaceted role at the heart of our live operations. You will support the delivery of multiple shows and projects simultaneously, covering artist booking support, venue liaison, production advancing, touring logistics, and administrative support to the Managing Director.

This role is ideal for someone with proven live events or production experience who wants to grow in responsibility, skill set, and career stature as the company expands.

Key Duties and ResponsibilitiesEvent Booking and Venue Liaison

Support the booking, scheduling, and contracting of musicians and singers across multiple live projects, working under the guidance of the Managing Director Act as a key point of contact for artists, agents, and managers, ensuring clear communication before, during, and after performances Liaise with theatres, concert halls, and venues to coordinate event logistics, schedules, access times, and technical requirements Manage event communications to ensure all venue requirements, schedules, and deliverables are clearly understood Prepare, proofread, and manage artist and venue contracts, ensuring accuracy of terms, fees, and performance details
Production and Logistics

Coordinate all logistical aspects of shows, tours, and residencies, including routing, travel, accommodation, and hospitality where required Advance shows by gathering and distributing technical specifications, stage plots, input lists, backline requirements, and staffing details Create and maintain detailed production schedules, timelines, call sheets, and event briefs Communicate schedule or production changes clearly and promptly to artists, venues, and production teams Attend rehearsals, sound checks, and live events as required to support smooth on-site delivery and resolve issues in real time Oversee merchandise sales at selected shows, including stock management, cash handling, and reconciliation Manage merchandise fulfilment for e-commerce orders, coordinating with suppliers and couriers
Administration and MD Support

Provide day-to-day administrative support to the Managing Director, including diary management, travel bookings, payments, and expenses Produce and maintain event documentation including risk assessments, health and safety paperwork, and production notes Assist with budget tracking for shows and tours, monitoring costs and supporting financial reporting Process invoices, artist payments, expenses, and petty cash in line with internal procedures Maintain accurate records of bookings, contracts, schedules, and production information across multiple projects Support the development and delivery of new live projects as they move into production Build strong working relationships with artists, venues, suppliers, and production partners Contribute ideas and improvements to systems and processes as the company continues to grow
Skills and Experience

Essential

Proven experience in live events coordination, production administration, or a similar role within music, theatre, or live entertainment Excellent organisational skills with strong attention to detail Ability to manage multiple projects and deadlines simultaneously Confident written and verbal communication skills Calm, solutions-focused approach with the ability to problem solve under pressure Strong IT skills, including Microsoft Office or Google Workspace

Desirable

Experience with booking systems or CRM tools Touring or residency production experience Knowledge of contracts and live events budgeting
Working Pattern

This role requires flexibility. Evening and weekend work is routine due to live show schedules.

The role operates on a five-day working week out of seven, totalling 37.5 hours per week, with flexibility to adjust working days to suit operational needs.

Benefits

Pension provided in line with UK statutory requirements 30 days holiday per year inclusive of bank holidays, to be booked in advance. Bank holidays are often show days and are not automatically taken as leave Significant opportunity for professional development and career progression within a growing company with experienced senior leadership
Job Types: Full-time, Permanent

Pay: 25,000.00-36,000.00 per year

Benefits:

Company pension
Work Location: On the road