Job Description

Are you a highly organised person with a sharp eye for detail?

Join our

Estates Services

team at the

University of Oxford

and use your skills in organisation, communication, and contractor coordination to help manage the maintenance of one of the most unique estates in the world.

Job Title:

Maintenance Scheduler

Location:

The Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ

Salary:

Grade 6: 35,681 - 41,636 per annum

Contract:

Full Time

About Us

Spanning the historic streets of the "city of dreaming spires," the University of Oxford has been ranked the world's leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you'll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

Estates Services

manages the University's estate - one of the most iconic and diverse anywhere in the world. Our Engineering and Estates Maintenance team ensures that thousands of mechanical and electrical assets remain reliable, efficient, and safe.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:
38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service. One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave. An excellent contributory pension scheme. Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans. Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

The role of Maintenance Scheduler is a role within Estates Maintenance in Estates Services, reporting to one of the Maintenance Planners. The post holder will be responsible for organising and supervising the delivery of engineering planned preventative and reactive maintenance activities in line with contractual agreements. They will support the wider Operations teams in the development of processes, controls and reporting and will support a culture of safety and compliance.

About You

Substantial experience of contractor management A clear understanding and commitment to Health and Safety. Supervisory skills and experience including evidence of problem solving and ability to influence and persuade others to in order achieve a positive result. Excellent organisational behaviours and ability to plan and prioritise workload for self. Good written communication skills, and the ability to produce reports that may be read and understood by a range of non-specialist audiences. Effective inter-personal skills (both written and verbal) with the ability to communicate at all levels with tact, diplomacy and openness. Ability to contribute to change through recommending and implementing new processes.

Application Process

To apply, please upload:
A covering letter/supporting statement Your CV The details of two referees
The closing date for applications is 12 noon on

23 October 2025

.

Interviews will take place on

Wednesday 5 November 2025

, and will be held face-to-face.