Job Description

Overview

Woolston & Chartwell Partnership are seeking a dedicated and proactive Management support Assistant to support our management team across our 2 Southampton based busy GP surgeries. The ideal candidate will possess strong organisational skills and a keen attention to detail, ensuring the smooth operation of daily activities. This role is essential for maintaining effective communication within the office and assisting in the execution of strategic initiatives.

Responsibilities

Supporting the Management Team in the day-to-day operations of the practice, ensuring staff achieve their primary responsibilities To manage the LFPSE process, ensuring logs are maintained providing advice to staff and briefing the team at meetings as required To manage the student portal and work alongside the HR Principal to ensure appropriate inductions and timetables are in place. To assist the management team with complaints, in person and electronically. To take minutes of meetings where necessary To support the aims and objectives of the practice and contribute to the ongoing development of the practice as required Provide administrative assistance to the management team Monitor the management group email in-box?when required Support operational processes and implementation of policies. Assist with scheduling meetings, preparing agendas and taking minutes. Drafting of the regular practice newsletter Assist in the preparation and submission of reports, performance data and documentation for inspections or reviews

Skills

Proficiency in data entry with a high level of accuracy. Strong phone etiquette and communication skills for effective interaction with clients and colleagues. Excellent organisational skills with the ability to prioritise tasks effectively in a fast-paced environment. Strong administrative skills with a focus on detail-oriented clerical work. Ability to computerise information efficiently and maintain an organised office environment. Experience in primary care and using the systmone clinical system would be an advantage but not essential Ability to travel between sites- Woolston lodge surgery and Chartwell Green surgery.
If you are an enthusiastic individual looking to contribute to a dynamic team while developing your professional skills, we encourage you to apply for this exciting opportunity as a Management Assistant.

Job Types: Part-time, Permanent

Pay: 21,060.00 per year

Expected hours: 30 per week

Benefits:

Company pension Employee discount Free parking On-site parking Referral programme
Schedule:

Day shift Monday to Friday No weekends
Language:

English (preferred)
Work Location: In person

Application deadline: 30/06/2025
Expected start date: 16/07/2025