Job Description

Overview

Woodhouses Out of School Club Manager will be responsible for providing professional leadership and management of the staff with the aim to enhance the effectiveness of the team and to continue to achieve high standards of care for the children within the Out of School/Holiday care provision.

They will hold total responsibility for the day to day running of the Club and the duties and responsibilities specific to this post

Duties and Responsibilities specific to the post:

Safeguarding:

Be responsible for the safeguarding of all children in line with the provisions policies and procedures.

Be the designated Safeguarding Lead at the provision including undertaking regular refresher training.

Understand and implement the safeguarding duties from EYFS Statutory Framework and Keeping Children Safe in Education (KCSIE).

Liaise with the schools DSL and other professionals in accordance with the local authority safeguarding guidance.

Ensure regular safeguarding training takes place for all staff.

Undertake appropriate risk assessments for internal and external environments to safeguard all children/staff.

Communication:

Ensure regular and effective communication to staff, children and their families.

Promote good working relationships and teamwork within the provision and with parents, carers and staff.

Arrange Management committee meetings once a term.

Plan and lead regular staff meetings.

Consult with parents, carers, children and staff for the purpose of ongoing evaluation of the quality of the provision.

Management

Undertake daily management of the provision alongside the Deputy Manager, supervising staff to ensure all areas, tasks and responsibilities are appropriately delegated across the team.

Lead by example and maintain high standards and quality throughout the provision, demonstrating professionalism at all times.

Develop regular reviews of set policies and procedures ensuring they are understood and followed.

Monitor the number of places being used and how resources are utilised to ensure the club is running in the most effective and efficient manner,

Ensure a clean and safe environment is maintained and daily risk assessments across the provision and high standards of food safety maintained.

Manage relationships with other members of staff, with regular positive and constructive feedback.

Manage staff leave requests and ensure daily rotas are maintained. Plan daily rotas for before/after school club and holiday club.

Fully understand the requirements of Early Years Out of School Providers for Ofsted inspections and ensure these are maintained at all times.

Take the lead on Ofsted inspections as the named manager of the provision

Staff Recruitment, training and development:

Work with the management committee in identifying staffing needs.

You will be responsible for recruiting new staff, including the review, shortlist and interview of candidates.

In line with safer recruitment procedure undertake required pre-employment checks

Provide thorough induction for new employees - including training required

Mentor new employees through probation period and identify areas of improvement as required

Ensure all staff are up to date with their statutory training and that a training plan and record is maintained

Hold regular supervision meetings with staff to ensure two-way feedback and development

Administration:

Ensure administration procedures and record keeping are in line with the provisions systems. Including timesheets and payroll.

Ensure the provisions complies with relevant and new legislation, procedures and requirements, including hygiene, food safety, health and safety and safeguarding regulations

Ensure a daily register is kept and stored securely as an official document

Ensure all children's /parent/carer documentation is accurate and updated regularly

Equality, Diversity and inclusion

Promote the inclusion of all pupils at the provision and ensure staff training supports this.

Be aware of children who have dietary or medical issues and ensure this is communicated to all staff.

Inspire and motivate a staff team to deliver creative, age appropriate, inclusive play opportunities that are reviewed and refreshed regularly

Encourage staff to promote creativity with all children encouraging them to express their views and take control of their own activities, promoting independence

Maintain confidentiality at all times whilst working within agreed policies including Equality and Diversity and Data Protection Policy

Person Specification:

You will need to be:

Someone who is passionate about all aspects of childcare and play work and be able to bring new ideas to the role. You will need to have a caring and dynamic approach, as well as an ability to lead and motivate a range of staff and to undertake any training deemed necessary to full fill the requirements of the role i.e. Food Hygiene Qualification.

Qualifications and other required skills

F

ull and relevant level 3 or above in Early Years/Childcare/Playworker. - Essential

Excellent communication skills -

Essential

Recent experience of working with children aged 4 - 11 years -

Essential

Relevant management experience in childcare -

Essential

Good organisational skills -

Essential

Thorough understanding of safeguarding -

Essential

Good knowledge and understanding of equal opportunities and special

educational needs -

Essential

First aid qualification -

Desirable

Food Hygiene qualification -

Desirable

Competent in using computer applications including email,

MS Word and MS Excel -

Essential

Good command of English Language -

Essential

Working Knowledge of Early Years Foundation Stage. -

Essential

Woodhouses out of school club has been in operation since September 2000 and is a self-funding charitable organisation which provides wrap around care for the children who attend Woodhouses Voluntary Primary School. During term time places are available to the children of Woodhouses School only. The holiday club is available to children from other schools.

Working contracted hours

Mornings 7.30 am - 9.00 am. Afternoons 3.00 pm - 6.00 pm Holiday club opening hours 8.00 am - 6.00 pm

Hours in holiday club are flexible.

We encourage you to apply early! We may close the application sooner if we find the right candidate.

Closing Date: 10/10/2025

Interview Date: 27/10/2025

This appointment is subject to two satisfactory references from recent employers. This post is subject to enhanced DBS check and pre-employment checks will be undertaken before appointment is confirmed.

To apply for this role please submit a copy of your CV along with a supporting statement detailing how you meet the requirements and specification of the role by emailing Carol Greenwood at Woodhousesoosc@yahoo.co.uk

Job Types: Part-time, Permanent

Pay: 15.33 per hour

Expected hours: No less than 22.50 per week

Work Location: In person