Job Description

Job description:

- Marine Sales Administrator

Location - Falkirk

SUITABLE CANDIDATES:

Enthusiastic, positive individual who is outgoing and personable who will be able to work hard on their own initiative. Main duties will be taking and processing orders over the phone for our Marine Sales Team

WHO WE ARE:

Oilfast are the fastest growing and now one of the largest fuel distributors in Scotland. In 13 years, we have grown to a level where we have 11 depots across the UK (mostly in Scotland) and a large fleet of tankers and flatbeds delivering diesel, gas oil, home heating oil, lubricants, AdBlue, gas bottles and fuel tanks out of those depots to a range of agricultural, commercial and domestic customers.

We also sell fuelcards for drawing out our network of sites across the country.
We are a very ambitious company with a great team full of experience and enthusiasm. We are looking for a like-minded individual for the following role:

ROLE SUMMARY:

Work as part of our small Marine team to deal with customer orders, banking, invoicing, admin, customer pricing and have experience in using Codas, We are seeking a dedicated Marine Sales Administrator to join our team in Falkirk. This role is vital in supporting our sales operations and ensuring seamless communication with our marine clients, contributing to our company's growth and customer satisfaction.

Responsibilities

Manage and coordinate marine sales activities to ensure client satisfaction. Maintain accurate records of sales transactions and customer interactions. Support the sales team with administrative tasks and reporting. Assist in developing new business opportunities within the marine sector. Collaborate with logistics and operations teams to ensure timely delivery of fuel supplies. Prepare sales proposals and contracts tailored to client needs. Monitor market trends and competitor activities within the marine fuel industry. Ensure compliance with safety and environmental regulations relevant to marine fuel distribution
REQUIRED SKILLS AND EXPERIENCE

Responding to e-mail and telephone enquiries from existing and new marine fuels customers.

Processing marine fuel orders.

Liaising with Transport Department and customers to ensure delivery success.

Processing and filing all associated marine paperwork.

Submitting duty re-claims to HMRC.

Maintaining and updating relevant marine spreadsheets.

Monitoring and maintaining marine fuel stock levels.

Providing customers with the appropriate documentation upon completion of delivery.

Customer Services duties.

A high degree of self-motivation and drive

Excellent communication skills

Strong commercial awareness

A confident and determined approach

Resilience and the ability to cope with rejection

The ability to work both independently and as part of a team

Processing of orders

Goods receiving

Customer Pricing

Admin experience (email, processing orders over the phone)

Invoicing/Crediting

Codas experience - advantageous but not essential

Driving licence - advantageous but not essential

Qualifications

Proven experience in sales administration or related roles within the fuel or maritime industry. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Ability to manage multiple tasks efficiently under pressure. Knowledge of marine fuel products and industry regulations is preferred. Proficiency in MS Office Suite; experience with CRM software is a plus. A proactive attitude with a focus on customer service excellence.
Job Types: Full-time, Permanent

Pay: 25,000.00 per year

Benefits:

Company pension On-site parking
Work Location: In person