Job Description

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About the job

We are on the lookout for a highly organised and efficient Marketing Admin Executive to join the Marketing Department at Zap. The Marketing Admin Executive will provide administrative and operational support to the marketing team, ensuring the smooth execution of marketing campaigns, sales, and communications. This role is ideal for a highly organised individual with a keen interest in marketing and a proactive approach to multitasking and coordination.

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Who are we?

Zap is a digital design and marketing agency based in Glasgow, Scotland. With over a decade of experience, we have been dedicated to helping businesses create stunning digital experiences. Our talented team combines innovation and industry expertise to deliver a complete package.

Requirements

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What you'll be up to:

Support the marketing team in daily administrative tasks (e.g., scheduling meetings, maintaining workload trackers and sales overviews). Facilitate a smooth onboarding process for new Marketing clients, ensuring clarity and alignment from the start. Work closely with wider internal teams and clients to collect requirements, promote transparent and open communication. Track team progress, swiftly address challenges, and keep stakeholders informed with timely updates. Support the Marketing Director with updating financial overview and carry out monthly auditing of marketing-related invoices. Organize and maintain the marketing Google Drive. Assist in the preparation of marketing presentations, proposals, and reports. Support the marketing team with thorough post-project evaluations to pinpoint strengths and uncover areas for enhancement.
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What we're looking for:

Proven experience in an administrative support role with 1-3 years of experience. Well developed Interpersonal and Communication Skills - Effectively convey information to build strong relationships both internally and with external stakeholders. Strong organizational and time management abilities. Detail-oriented with the ability to multitask and meet deadlines A natural troubleshooter with a solution-focused mindset Flexibility and adaptability to changing priorities and demands. Experience working in a collaborative team environment. Proficient in Slack, Trello, Google Workspace and Zoho would be a great advantage.

Benefits

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Benefits:

Salary range is between 23.000-25.000, negotiable and dependent on experience Company Bonus 10% of salary once company goals are met or at the company's discretion which has been paid the past 5 years in a row Service Bonus of 1,000 per annum paid into your monthly salary up to 5 years / 5,000 We operate on a flexible hours system. That means that while your usual hours will be during normal business hours, you have plenty of flexibility within that. Want to take a long lunch break? No worries. Do your best work at 6 am? Go for it. We're a fully remote team, so no 8 am commutes into work Work hard, play hard - we offer a minimum of 39 holidays a year You'll also get an extra day off for your birthday, so no awkward work birthday parties We have a quarterly all-team meeting, which ends in a monthly all-team social We supply any remote working tools and equipment you need We are Best Place to Work Certified company You'll also get full private BUPA Healthcare & Dental coverage You will have access to VIVUP - staff benefits & wellbeing platform * We're a also pension-providing employer