Job Description

Background

Dundee Heritage Trust runs two highly respected and vibrant museums - The Royal Research Ship Discovery/Discovery Point and Verdant Works. Both sites are fully accredited museums and have won numerous awards, both national and international, as well as being 5 star rated attractions with Visit Scotland. Both the polar and jute collections are Recognised Collections of National Significance.

About Us:

Dundee Heritage Trust is a registered charity dedicated to preserving and celebrating the rich history and heritage of Dundee. We operate two key attractions: Discovery Point, home to the RRS Discovery, and the Verdant Works, a world-class jute museum. We are also a unique and sought-after venue for a variety of events, from intimate weddings to large-scale conferences.

The Role:

We are seeking a highly motivated and enthusiastic Marketing Assistant to specialise in promoting our Conferences & Events (C&E) facilities. This is a fantastic opportunity for a creative and organised individual to contribute to the success of a dynamic heritage organisation and play a key role in showcasing our unique venues.

The Marketing Assistant (C&E) will be responsible for supporting the Marketing Manager in developing and implementing marketing strategies specifically for weddings, conferences, venue hire, and wardroom dinners at Discovery Point and Verdant Works. You will be a key point of contact for C&E marketing activities, contributing to content creation, event participation, and promotional initiatives.

Key Responsibilities:

Marketing Weddings:

Assist in developing and executing marketing campaigns targeting the wedding market.
Create compelling content for various platforms showcasing our wedding venues and services.
Support the organisation and promotion of wedding fayres and open days.
Assist with the creation and distribution of wedding brochures and promotional materials.

Marketing Conferences / Venue Hire:

Support the marketing of our venues for conferences, meetings, and other corporate events.
Develop and update content for the C&E section of the website highlighting our facilities and capabilities.
Research and identify potential conference and venue hire clients.
Assist in the creation of proposals and presentations for potential clients.

Marketing Wardroom Dinners:

Promote our unique wardroom dinner experiences to relevant audiences.
Create engaging content to showcase the atmosphere and offerings of wardroom dinners.
Assist with the organisation and promotion of familiarisation trips for potential clients.

Developing Content for C&E Website Section:

Regularly update and enhance the content on the C&E section of the Dundee Heritage Trust website.
Write engaging copy, source high-quality images and videos, and ensure all information is accurate and up-to-date.
Optimise website content for search engines (SEO) to improve visibility.
Attending Events to Showcase DP & VW as Venue Hire:

Represent Dundee Heritage Trust at relevant industry events, exhibitions, and trade shows.
Network with potential clients and promote our C&E facilities.
Gather market intelligence and competitor information.

Working with C&E Management Team to Organise Wedding Fayres, Promotional Materials for Weddings / Conferences:

Collaborate closely with the C&E team to plan and execute successful wedding fayres and promotional events.
Assist in the design and production of promotional materials, including brochures, flyers, and digital assets.
Coordinate logistics and suppliers for events as required.
Organising Fam Trips for Wardroom Dinners / Venue Hire:

Plan and coordinate familiarisation trips for potential clients interested in our wardroom dinners and venue hire.
Arrange itineraries, manage logistics, and ensure a positive experience for attendees.

Working with Marketing Manager to Sell C&E Facilities to Travel Trade:

Support the Marketing Manager in developing strategies to target and engage the travel trade sector.
Assist in creating marketing materials and presentations for travel agents and tour operators.
Research and identify opportunities to promote our venues within the travel industry.

Skills and Experience:

Proven experience in a marketing role, ideally within the events, hospitality, or tourism sector.
Excellent written and verbal communication skills with a strong eye for detail.
Experience in creating engaging content for websites, social media, and marketing materials.
Familiarity with digital marketing principles and social media platforms.
Strong organisational and project management skills with the ability to manage multiple tasks simultaneously.
Ability to work independently and as part of a team.
Proactive and creative approach to problem-solving.
Enthusiastic and positive attitude.
Proficiency in Microsoft Office Suite.
Experience with website content management systems (CMS) is desirable.

Desirable:

Experience working with or knowledge of the wedding, conference, or events industry.
Understanding of the travel trade sector.
Experience with graphic design software (e.g., Adobe Creative Suite).
Dundee Heritage Trust embodies a

One Team Culture.

Our core organizational values are:

Kindness: To work with compassion and understanding. Respect: To value all colleagues' professional knowledge and contributions. Trust: To trust and be supportive of colleagues Responsibility: To always operate in the best interests of the charity. Integrity: Towards each other, and from our partners and funders. Stewardship: To place visitors at the heart of the operation Diligence: To use resources effectively to care for and share our assets. Collaboration: To work as one team, encouraging ideas and sharing skills.

What we offer

Pension

The Government has introduced a new law which requires employers to enrol their workers into a workplace pension scheme automatically if they meet the required conditions. The National Employment Savings Trust (NEST) Pension Scheme.

Staff benefits

Discount on meals from Discovery & Verdant Works Cafe

Discount on purchases from the Gift Shops at Discovery and Verdant Works

Be part of an award-winning team!

This job description is a broad picture of the post at the date of preparation.
It is not an exhaustive list of all possible duties and it is recognised that jobs change and evolve over time. Consequently, this is not a contractual document and the post holder will be required to carry out other duties to the equivalent level that is necessary to fulfill the purpose of the post.

The closing date for applications is : Thursday 5th June 2025

Job Type: Part-time

Pay: From 12.60 per hour

Expected hours: No more than 7.5 per week

Benefits:

Company pension Discounted or free food Employee discount On-site parking
Schedule:

Day shift Monday to Friday No weekends
Experience:

Graphic Design Software (Adobe Creative Suite): 1 year (preferred) Content Management Systems (CMS): 1 year (preferred) Microsoft Office Suite: 1 year (preferred)
Work Location: In person

Application deadline: 05/06/2025