Job Description

o Effective materials management for service users.o Reviewing and maintaining optimum stock levels of all products to be materially managed.
Main duties of the job
Knowledgeo Educated to GSCE 'O' level/ONC standard in English and Mathematics.o Proficient with PC, with knowledge of Microsoft Office packages e.g., Outlook, Word and Excel.
Trainingo Good inter-personal skills and the ability to communicate clearly and effectively, daily at all levels i.e., with management, members of staff, service stakeholders, BWPC staff, service end users, Trust clinical staff, local budget holders and suppliers.Experienceo Experience within a supply chain/logistics environment.o Experience within a customer facing role, such as retail or hospitality.
About us
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Details
Date posted
04 June 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
24,625 to 25,674 a year per annum (FTE) or pro-rata for part time roles
Contract
Permanent
Working pattern
Full-time
Reference number
339-FM4534-CCC
Job locations
Southmead Hospital
Southmead Road
Bristol
BS10 5NB
Job description
Job responsibilities
Replenish goods at ward, theatre and departmental level using bar code systems as appropriate, adhering to PAR levels implemented by the Supply Chain Analyst.
Assist Trust clinical staff, end users and local budget holders with maintaining optimum stock levels for all departments ensuring an optimum inventory within the system.
Establish clear priorities, highlight trends, initiate any corrective action, and carry out any special exercises as required to ensure the integrity of the materials management process. Report all exceptions to the Supply Chain Analyst as appropriate.
To adhere to the scanning schedule issued by the Supply Chain Analyst at all times.
Maintain and update labelling and records both electronically, and in physical materials management locations. This includes responding to all product conversions before further scans of an affected area are carried out.
Support the implementation of e-procurement including electronic catalogues and inventory management.
Ensure deliveries of goods are accurate, on time and stored in a professional manner.
Provide monthly stock count figures to all requisition points designated when required.
Ensure the cleanliness of all storerooms managed by the MM service and that all waste generated by unpacking a delivery is disposed of appropriately.
Process purchase orders and assist with the purchasing process as necessary.
Assist with the maintenance of records and the provision of statistical information as required. Ensure that all templates are accurate and up to date at all times.
Answer the telephone; take messages and action as appropriate.
Attend team meetings and feedback sessions as requested.
Regular interaction with the AGV system, both as a user, and to ensure service continuity.
To ensure that expired and wasted stock is logged with the value recorded as applicable.
Resolve day to day materials management queries raised by wards, theatres, or departments.
Chase outstanding orders by liaising with procurement or directly with the supplier.
Operate office equipment provided appropriate to the task allocated.
To ensure all goods ordered are on EROS, and all staff requesting new products do so via appropriate channels.
Be prepared to move to new areas of responsibility when asked to do so by the Supply Chain Analyst as part of rotation.
Process stock requisitions and returns to suppliers using the purchasing and supply computer system in accordance with the input timetable.
Chase outstanding orders by liaising with procurement and/or directly with the supplier in a timely manner and communicate information back affected service users.
Provide a high-quality materials management service and supply chain processing to meet the Materials Management Departments service level to all customers.
Understand the various processes followed by the Materials Management Service in all departments.
Comply with all statutory regulations, procedures and Standing Financial Instructions as directed.
Undertake any other assignments allocated by the Supply Chain Analyst or Service Manager in the interests of the Materials Management Departments service to all customers.
Provide cover for other Materials Management Assistants if and when required. Job description
Job responsibilities
Replenish goods at ward, theatre and departmental level using bar code systems as appropriate, adhering to PAR levels implemented by the Supply Chain Analyst.
Assist Trust clinical staff, end users and local budget holders with maintaining optimum stock levels for all departments ensuring an optimum inventory within the system.
Establish clear priorities, highlight trends, initiate any corrective action, and carry out any special exercises as required to ensure the integrity of the materials management process. Report all exceptions to the Supply Chain Analyst as appropriate.
To adhere to the scanning schedule issued by the Supply Chain Analyst at all times.
Maintain and update labelling and records both electronically, and in physical materials management locations. This includes responding to all product conversions before further scans of an affected area are carried out.
Support the implementation of e-procurement including electronic catalogues and inventory management.
Ensure deliveries of goods are accurate, on time and stored in a professional manner.
Provide monthly stock count figures to all requisition points designated when required.
Ensure the cleanliness of all storerooms managed by the MM service and that all waste generated by unpacking a delivery is disposed of appropriately.
Process purchase orders and assist with the purchasing process as necessary.
Assist with the maintenance of records and the provision of statistical information as required. Ensure that all templates are accurate and up to date at all times.
Answer the telephone; take messages and action as appropriate.
Attend team meetings and feedback sessions as requested.
Regular interaction with the AGV system, both as a user, and to ensure service continuity.
To ensure that expired and wasted stock is logged with the value recorded as applicable.
Resolve day to day materials management queries raised by wards, theatres, or departments.
Chase outstanding orders by liaising with procurement or directly with the supplier.
Operate office equipment provided appropriate to the task allocated.
To ensure all goods ordered are on EROS, and all staff requesting new products do so via appropriate channels.
Be prepared to move to new areas of responsibility when asked to do so by the Supply Chain Analyst as part of rotation.
Process stock requisitions and returns to suppliers using the purchasing and supply computer system in accordance with the input timetable.
Chase outstanding orders by liaising with procurement and/or directly with the supplier in a timely manner and communicate information back affected service users.
Provide a high-quality materials management service and supply chain processing to meet the Materials Management Departments service level to all customers.
Understand the various processes followed by the Materials Management Service in all departments.
Comply with all statutory regulations, procedures and Standing Financial Instructions as directed.
Undertake any other assignments allocated by the Supply Chain Analyst or Service Manager in the interests of the Materials Management Departments service to all customers.
Provide cover for other Materials Management Assistants if and when required.
Person Specification
Shortlisting criteria
Essential

• Educated to GCSE/ O level - Essential
• Knowledge of "Supply Chains"
• Good communication skills
• Able to work under own initiative
• Good time management and organisation skills
• Numerical skills
• Problem solving skills
• Proficient with PC, with knowledge of Microsoft packages e.g., Outlook, Word and Excel
• Strong team ethic
• Flexible approach to working hours and location
• Attention to detail

• Experience of working in an office environment
• Supply chain experience
• Experience within a customer facing role, such as retail or hospitality

• Educated to GCSE/ O level - Essential
• Knowledge of "Supply Chains"
• Good communication skills
• Able to work under own initiative
• Good time management and organisation skills
• Numerical skills
• Problem solving skills
• Proficient with PC, with knowledge of Microsoft packages e.g., Outlook, Word and Excel
• Strong team ethic
• Flexible approach to working hours and location
• Attention to detail

• Experience of working in an office environment
• Supply chain experience
• Experience within a customer facing role, such as retail or hospitality