Job Description

Job Summary

We are seeking a highly organised and detail-oriented Administrator to join our team. The successful candidate will play a pivotal role in ensuring the smooth operation of annual patient health checks and investigations. This position requires a proactive individual who can manage multiple tasks efficiently while maintaining a high level of professionalism. They will also be required to assist other administrators in their roles as necessary

Main Duties and Responsibilities

Responsible for co-ordinating annual patient health checks and investigations communicating with other team members as necessary. Supporting and promoting QOF administration Assisting Prescriptions Coordinator when necessary. Inputting data correctly onto the clinical system ensuring optimum quality. Scanning of patient related documentation and attaching scanned documents to patient's healthcare records as necessary. Coding and logging relevant information in EMIS. Providing cover for registering new and removing inactive patients as necessary. General office administration.

Other Duties

To support health campaigns being run by NHS Coventry as appropriate. To conduct simple audits as directed by the medicines management team that are of interest to the CCG/Area Team To attend mandatory training sessions as directed by the medicines management team basis and to attend ad hoc sessions as advised. To share best practice with other practices and encourage collaborative working. To liaise with MMT leads and act as the link person between the medicines management team and the practice. To collate and record data as advised by the medicines management team to measure progress. To oversee patient access To assist with prescriptions at the University of Warwick Health Centre (branch site) during the initial few days of registration around early October The post-holder will assist in promoting and maintaining their own and others' health, safety and security as defined in the practice Health & Safety Policy, the practice Health & Safety Manual, and the practice Infection Control policy and published procedures. The post-holder will support the equality, diversity and rights of patients, carers and colleagues. The post-holder will participate in any training programme implemented by the practice as part of this employment. The post-holder will strive to maintain quality within the practice.
In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.

Desirable Experience

Educated to at least a GCSE level including Maths and English (or equivalent). Experience working within a GP practice or pharmacy environment, ideally in a similar role. Ability to prioritise and time manage own workload. Good IT skills Excellent communication skills including verbal and written. Ability to be flexible and adjust to changing service requirements. Confident and pleasant telephone manner. Strong organisational skills with the ability to prioritise tasks effectively. A keen attention to detail and accuracy in all tasks undertaken. Ability to work independently as well as part of a team. Previous experience with office management software

Desirable Experience

Experience working with GP Clinical Systems for example: EMIS Web, INPS Vision. Knowledge of role of other healthcare professionals. Good numerical skills. Willingness to travel to our partner surgeries within Coventry as and when needed.
If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this exciting position. It is anticipated that interviews will be carried out on 28th and 30th May 2025

Job Types: Full-time, Part-time, Permanent

Pay: 24,071.00-25,674.00 per year

Expected hours: 30 - 37.5 per week

Benefits:

Company pension
Schedule:

Day shift Monday to Friday No weekends
Work Location: In person

Application deadline: 21/05/2025
Reference ID: Medical Administrator May 2025