Job Description

The Medical Centre Administrator will provide comprehensive clerical and administrative support to the Medical Centre team, ensuring the smooth and efficient running of daily operations. They will assist clinical staff in delivering high-quality care to students, coordinating appointments, managing communications with parents and staff, and maintaining accurate records within a busy boarding school environment.

Key Responsibilities

Provide on-site clerical and administrative support to the Medical Centre team, ensuring the smooth day-to-day operation of healthcare services in a boarding school environment. Manage student appointments, including coordinating transport, medical escorts, and communicating clinical information to staff and parents. Maintain and organise the rota for medical escorts to ensure full coverage across the School 24/7. Liaise with House Matrons, the Immunisation team, GP practices, and pharmacies to support student care, medication requests, and vaccination clinics. Handle general office administration, including filing, diary management, petty cash, and other day-to-day tasks. Maintain accurate medical and administrative records, ensuring compliance with GDPR and information governance policies. Respond to phone calls and enquiries from internal and external contacts, directing them to the appropriate team member. Undertake additional reasonable duties as required by the Line Manager, Principal, or Senior Leadership Team to support the efficient running of the Medical Centre.

Further Information

The starting salary for this role is 28,423 per annum (DOYRMS Band 6, full-time equivalent). This post is part-time at 20 hours per week, worked on a rota basis during term time only, plus an additional two weeks worked during school holidays. The pro rata salary is 12,376 per annum.

Application Process

An application form can be downloaded from the School website. In order to apply, candidates are required to fill out an application form, provide a supporting statement and send the completed documents via email to recruitment@doyrms.com. CVs alone are not accepted.

Completed application packs should be sent by email to the HR Department at recruitment@doyrms.com by Friday 23 January 2026.

Interviews will take place at The Duke of York's Royal Military School on 29 January 2026. Candidates will be contacted via email with interview details if they are shortlisted.

Please note that the School reserves the right to close the application deadline earlier than stated, so we encourage candidates to submit their applications as soon as possible.

The School is committed to safeguarding and promoting the welfare of all our students. You are advised that this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and therefore this post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service (DBS). Please be aware that schools are also required to undertake online recruitment checks on shortlisted candidates under changes to Keeping Children Safe in Education.

Job Types: Part-time, Permanent

Pay: From 28,423.00 per year

Expected hours: 20 per week

Benefits:

Additional leave Canteen Company pension Cycle to work scheme Discounted or free food Employee discount Enhanced maternity leave Enhanced paternity leave Free parking Health & wellbeing programme On-site gym On-site parking Private medical insurance Referral programme Sick pay
Work Location: In person