Job Description

Job Summary

St John's Medical Centre is looking for a highly motivated and organised Medical Secretary. This vacancy is for 37.5 hours a week.

The role provides a comprehensive secretarial service for all clinicians working in the practice, ensuring referrals/ letters are processed in an efficient time frame.

The role will require excellent verbal and written communication skills in addition to a clear understanding of patient confidentiality. You will be required to possess a good working knowledge of IT systems.

The role provides a link between the patient, their GP and other healthcare professionals, excellent organisation skills and attention to detail are required for this role.

Duties

Typing letters, reports and associated documentation as required.

Ensure referrals, letters and medical reports are typed up using the Clinicians preferred method (dictation, tasks, email)

Liaise with external agencies (incl: hospitals/ community services/ Health Visitors) to ensure referrals are processed in a timely manner

Ensuring patient/ clinician enquiries are dealt with professionally and effectively to ensure highest levels of patient care at all times.

Process referrals using the electronic referral System

Ensuring requests for information are processed in a timely manner (incl Insurance Letters, SARS, /DVLA forms, Police letters and Firearm Certificates)

Taking of meeting minutes and ensuring they are circulated to all participants of meetings (incl staff, Safeguarding and PPG meetings)

Assisting with updating telephone, chaperone lists and other Practice documentation as required.

Assist with the running of the community surgical scheme which includes: booking appointments for patients, processing referrals for other practices and producing clinic folders.

Processing incoming letters and sending them as workflows to the relevant clinicians.

Attending and preparing safeguarding meetings.

Summarising and coding medical records.

Qualifications

Educated to GCSE level or equivalent GCSE Mathematics and English C or above

Previous office experience is essential; experience in a medical setting is preferred but not mandatory.

Strong administrative skills with proficiency in using office software applications.

Excellent communication skills, both verbal and written, with a professional telephone manner.

If this vacancy is of interest to yourself then please apply via NHS Jobs:

https://www.jobs.nhs.uk/employer/vacancy/4941038/job-advert-preview

Job Types: Full-time, Permanent

Pay: 12.21 per hour

Benefits:

Company pension Free parking On-site parking Store discount
Work Location: In person