Job Description

An opportunity has arisen for a permanent part time Medical HR Assistant (22.5 hours per week) to join the team based at the Royal Hallamshire Hospital, providing support to the Trust on a wide range of medical HR issues.
This post will offer an excellent opportunity to gain experience in this specialised and developing area of work. The role will support the Assistant Team predominantly, undertaking a wide range of HR Assistant duties.
Good communication skills along with a diplomatic and tactful approach are essential as the post involves liaison with medical staff at all levels in addition to outside agencies.
Should any further vacancies arise at this level then shortlisted candidates will be considered.
Please note this vacancy may close early if a high volume of applications is received. You are advised to submit your application as soon as possible.
Main duties of the job
The Medical HR department provides a professional, comprehensive and timely Medical HR/Job Planning service to Directorates within the Trust. To ensure directorates recruit and retain staffing levels to enable the Trust to provide the appropriate level of health care to the community consistent with the overall Trust strategy, and to meet its objectives through the application of current best practice in a wide range of issues.
This role supports the Advisor team in a wide range of duties as well as supporting the Medical HR Assistant Team workload.
Candidates must have 5 GCSEs (or equivalent) at Grade 4/C or above including English & Maths or proven recent relevant experience to equivalent level in either Human Resources or Medical Human Resources gained in a busy office. You must possess basic IT skills including working knowledge of databases and Microsoft office package and be able to demonstrate commitment and enthusiasm.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Details
Date posted
01 September 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
24,465 a year pa/pro rata for part time
Contract
Permanent
Working pattern
Part-time, Flexible working
Reference number
190-0820-DIR-S
Job locations
8 Beech Hill Road
Royal Hallamshire Hospital
Sheffield
S10 2SB
Job description
Job responsibilities
Please view the attached and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Job description
Job responsibilities
Please view the attached and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential

• Five GCSEs (or equivalent) at grade 4/C or above including English and Maths or proven experience to equivalent level in either Human Resources or Medical HR Department

Desirable

• Certificate in Personnel Practice

Experience
Essential

• Previous clerical experience preferably in an office environment

Desirable

• Experience of working in a unionised environment.
• Customer service training
• Previous HR/Medical HR knowledge and experience gained in a busy office in a large organisation

Special Skills
Essential

• Respectful - Displays excellent written communication skills
• Ownership - Use of initiative and ability to work with limited supervision.
• Effective organisational skills demonstrating the ability to prioritise own workload
• Unity - Team player committed to team values and performance standards
• Deliver - Demonstrate the ability to work to strict/conflicting deadlines
• Ensures attention to detail and the ability to ensure a high level of accuracy when inputting electronic data
• IT skills including working knowledge of databases and Microsoft Office packages.
• Understanding of data protection issues and the ability to maintain confidentiality

Desirable

• Working knowledge of the Electronic Staff Record and online recruitment systems
• Developed understanding of HR policies and practices and relevant associated employment legislation
• Demonstrate experience of dealing with professional groups

Person Specification
Qualifications
Essential

• Five GCSEs (or equivalent) at grade 4/C or above including English and Maths or proven experience to equivalent level in either Human Resources or Medical HR Department

Desirable

• Certificate in Personnel Practice

Experience
Essential

• Previous clerical experience preferably in an office environment

Desirable

• Experience of working in a unionised environment.
• Customer service training
• Previous HR/Medical HR knowledge and experience gained in a busy office in a large organisation

Special Skills
Essential

• Respectful - Displays excellent written communication skills
• Ownership - Use of initiative and ability to work with limited supervision.
• Effective organisational skills demonstrating the ability to prioritise own workload
• Unity - Team player committed to team values and performance standards
• Deliver - Demonstrate the ability to work to strict/conflicting deadlines
• Ensures attention to detail and the ability to ensure a high level of accuracy when inputting electronic data
• IT skills including working knowledge of databases and Microsoft Office packages.
• Understanding of data protection issues and the ability to maintain confidentiality

Desirable

• Working knowledge of the Electronic Staff Record and online recruitment systems
• Developed understanding of HR policies and practices and relevant associated employment legislation
• Demonstrate experience of dealing with professional groups

Skills Required