Job Description

If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the General Surgery / Upper GI service at Worthing hospital. This varied role provides support to General Surgery / Upper GI consultant surgeons and multidisciplinary clinical team



We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff



Previous secretarial/administration experience and typing skills are desirable, as are knowledge of the hospital environment and medical terminology



Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team



If you think you have the qualities to fill this post, then please apply.

Training and support will be given to the successful candidate



There is one part time post available, on a fixed term or secondment basis to cover a 12-month maternity leave. Successful candidates will work at Worthing Hospital



To work as part of the administration team to provide accurate and efficient secretarial support for the General Surgery services



Your role will involve working for a busy team supporting the General Surgery / Upper GI service at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, GP practices and consultants If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the directorate

Specific duties include:

Proofing of clinic letters and typing correspondence from audio dictation



Amending departmental proformas as requested by clinician/coordinator



Processing of consultant clinics, ensuring outcomes are complete on CareFlow and requested investigations recorded on database



Maintain database for patients pending investigations and chasing results, liaise with clinicians regarding outcomes and actions



Proficient use of MS Excel for preparing reports, analysing statistical information and maintaining finance spreadsheet for inpatient activity



Responsible for taking and transcribing minutes at departmental meetings, as requested



Typing of admin and any complex, urgent or specialist work e.g. investigating complaints



Manage and prioritise own workload to be able to work independently.



To act as the first point of contact for all forms of communication with clinicians



At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.



We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.



As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.



We look forward to receiving your application and the start of your journey with UHSussex.

Candidate Information Pack:

https://www.uhsussex.nhs.uk/resources/candidate-information-pack/



Please see the attached job description for full details of the responsibilities of the medical secretary role