Job Description

Great things are happening in our Hospital Pharmacy Services across University Hospitals Liverpool Group (UHLG). UHLG is one of largest and most complex NHS organisations in the UK, serving a large, diverse and deprived population.



Following a successful business case, we're expanding our services at Liverpool Women's Hospital (LWH) - and we're thrilled to offer several new roles to support our passionate and dedicated pharmacy teams across UHLG.



We are looking for a detail orientated, organised and professional governance officer to support our medicines safety, optimisation and pharmacy governance workstreams.



Are you passionate about driving forward improved patient safety and providing expert support to our medicines go vernance ?



The growing Pharmacy Medicines Governance team is friendly, supportive, and patient safety is at the heart of everything we do. The Pharmacy Department is large, innovative, and ever developing with lots of opportunities to progress.



This is a great time to join the Pharmacy and wider Medicines Governance Team at UHLG with our ambition to deliver great care as we continue our improvement journey and partnership working for the benefits of the patients of Liverpool and beyond.



The post holder will work as part of the Medicines Safety, Optimisation and Pharmacy Governance team to provide high quality support and facilitate and maintain administrative arrangements and procedures for the sound corporate governance of the Trust.

The post holder will also :

Maintain an active role in supporting office management ensuring requirements are sufficiently met.



Act as a point of contact as part of the Medicines Safety, Optimisation and Pharmacy Governance team.



F acilitate meetings within the Medicines Safety, Optimisation and Pharmacy Governance team.



C oordinate the production of papers, ensuring timely distribution of agendas and supporting papers for internal and external stakeholders.



A ttend and minute specified meetings and accurately and appropriately record discussions and decisions taken.



Liverpool Women's NHS FT became part of NHS University Hospitals of Liverpool Group (UHLG) in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients.



UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.



At Liverpool Women's Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments.



We believe that this, along with a strong dedication to research and innovation, makes us the specialist health provider of choice in Europe for women, babies and families.



Job Summary

The post holder will:

Work as part of the Medicines Safety, Optimisation and Pharmacy Governance team, led by the Lead Pharmacist - Medicines Safety to provide high quality support, facilitate and maintain administrative arrangements and procedures for the sound corporate governance of the Group. Support the Medicines Safety, Optimisation and Pharmacy Governance team in the provision of secretarial support and advice to the Group. The purpose of the Medicines Safety, Optimisation and Pharmacy Governance team is to support the Chief Pharmacist, Lead Pharmacist for Medicines Safety on all aspects of Medicines Management, Optimisation and Governance for the pharmacy department and organisation.

Key Responsibilities



As part of the Medicines Safety, Optimisation and Pharmacy Governance team provide a high level of support, facilitate and maintain administration arrangements and procedures to support the sound Medicines Safety, Optimisation and Governance of the Group. Maintain an active role in supporting office management ensuring requirements are sufficiently met. Act as a point of contact as part of the Medicines Safety, Optimisation and Pharmacy Governance team. To facilitate meetings within the Medicines Safety, Optimisation and Pharmacy Governance team. To coordinate the production of papers, ensuring timely distribution of agendas and supporting papers for internal and external stakeholders. To attend and minute specified meetings and accurately and appropriately record discussions and decisions taken.

Duties and Key Tasks



Medicines Governance



Maintain databases required for the role. To implement effective systems for developing and managing the forward plan and agenda for each group/committee as agreed with each Chair or the Deputy Director of Pharmacy for Medicines Governance and Medicines Safety. To maintain and monitor a schedule of actions for the groups/committees as required. To follow up meetings with action logs and ensure these are scheduled for matters arising or the forward planning as appropriate. To manage key medicines safety, governance and optimisation projects to ensure the Chief Pharmacist fulfils the appropriate statutory duties. To work closely with the Medicines Safety, Optimisation and Governance Team. To ensure venues, facilities and refreshments are booked. Maintain an awareness of the changing regulatory environment affecting the Medicines Safety and Governance within the Group.

Infection Prevention & Control



All staff will adhere to infection control policies and procedures at all times and carry out role specific duties as per roles and responsibilities.

Confidentiality



Confidentiality/Data Protection regarding all personal information and Group activity must be maintained at all times (both in and out of working hours). All staff should ensure that they are familiar with and adhere to all Group privacy, confidentiality and security policies and procedures. Any breach of confidentiality will be taken seriously, and appropriate disciplinary action taken.

Freedom of Information



In accordance with Freedom of Information and other associated legislation, the Group may be required to make public recorded information available upon a request or do this as part of a publication scheme. Please note, that in your public role, your name or job role may be contained in a document that is published in accordance with such legislation.

Management of Risk & Health and Safety



All employees have a duty to take reasonable care to avoid injury to themselves or to others and to co-operate with the Group in meeting its statutory requirements All employees will proactively contribute to the management of risk by identifying hazards in the workplace which have the potential to cause harm, raising issues of concern and risk to the appropriate level.

Safeguarding Children and Vulnerable Adults



All Group employees are required to act in such a way that at all times safeguards the health and wellbeing of children and vulnerable adults. Familiarisation with and adherence to Group Safeguarding policies is an essential requirement of all employees, as is participation in related mandatory/statutory training.

IT Skills



All staff are expected to have or to gain a minimum of basic level IT skills to enable them to use the Group IT systems to support Group services and needs. All staff should be familiar with relevant IT systems and security policies and procedures.

Records Management



All staff are personally responsible for record keeping. A record is anything that contains information in any medium e.g. paper, tapes, computer information, etc. which have been created or gathered as a result of any NHS activity. All individuals within the Group are responsible for any records they create or use. Please ensure that records are retained in accordance with the Records Management Policy and are stored in a manner that allows them to be easily located in the event of a Freedom of Information (FOI) request.

Information Quality



All staff must ensure complete and accurate data is collected to the highest standard at all times. Data collection should be supported by adequate documentation and processes should be regularly reviewed. Staff should ensure that processes conform to national standards and are fit for purpose. All staff should comply with the Information Quality Policy.

Professional Responsibility



As per any required registration, LWH & LUHFT policy.

Clinical Responsibility



n/a

Administration Responsibility



To support the administrative responsibility for the Medicines Safety, Optimisation and Governance Team, ensuring that administrative processes are robust and sustainable.

Research



Undertakes external benchmarking and research on request.

Strategic role



To have a broad understanding of the Group's strategy in order to ensure that day- to- day activity is sufficiently aligned.

HR Management



Training in own discipline/area

Financial Responsibility



Ordering of stocks and supplies

Change of



* The duties outlined above are not intended to be exhaustive and may change as the needs of the department alter in line with current agendas. This job description will be subject to periodic review and amendment in accordance with the needs of the Group.