Job Description

The Club

The

Oxford and Cambridge Club

is an exclusive private members Club with a Grade II*-listed Clubhouse in central London. The Club has 46 bedrooms, a fine dining restaurant, 3 banqueting suites, 2 bars, 2 squash courts, a billiards room and extensive libraries. The Club has nearly 5000 members.

Benefits

35,000per annum basic (pro-rata)

Staff fund (bonus) paid monthly to about 15% extra a month on top of your salary

Uniform provided and laundered

Personal pension scheme

Season ticket loan after qualifying period

Superb staff dining room and facilities

Excellent staff meals whilst on duty

28 days holiday including bank holidays per annum (pro-rata)

Exciting range of learning and development programs

Colleague recognition and reward programs

In house training academy - SQA endorsed, IOH endorsed, CPD certified

Eligibility

Only applicants eligible to work in the UK or have a valid UK work permit or visa should apply.

The Role

We are recruiting for a

Meeting and Events Sales Coordinator

to join the Banqueting team. The ideal candidate will have previous experience in a similar role. We are looking for someone who is highly personable, passionate about delivering five star service in a busy working environment. The role is a full time position working 40 hours per week usually Monday to Friday with some early evening registrations.

The Person

Previous experience in conference and Banqueting is an advantage

Be punctual, polite, courteous and helpful to Members and colleagues at all times.

Reliable, professional and good team player. Able to work unsupervised Good communications skills with good spoken and written English

Main Duties

The role is to ensure the support of the smooth running of the Banqueting department and its administration in consultation with the Banqueting Managers and working within the guidelines set by the Club and effectively communicating to all relevant departments.

Filing and administration of past, present, ongoing and future events.

Function sheets - compiling function sheets through contact with clients and collating, formatting and distributing information through all departments

Dealing with Member and Client enquiries and proposals ensuring that all quotes are sent within 24 hours of request

Assist with Committee meetings working one evening every 2 weeks approximately

Using the Club computer system to enter all bookings appropriately, ensuring organisation and facilitation of Club and private events, liasing with clients and members regarding their events in conjunction with the Banqueting Managers.

Answering the telephone, taking messages where appropriate and dealing with email enquiries.

Creation of table menus and place-cards for all events on a daily basis as well as the day to day restaurant menus

Keeping the Stationery in the Banqueting department fully stocked, checking on a regular basis to ensure there is no shortage

Updating and collation of function, conference and wedding packs

Maintaining overall effective communication with colleagues and all other departments

Club Events - To liaise with the Secretariat responsible for Club events with regard to bookings, enquiries, and payments for these events, with full administration, coordination and supervision.

General duties allocated to you from heads of department from time to time

Eligibility

Only applicants eligible to work in the UK or have a valid UK work permit or visa should apply.

Job Types: Full-time, Permanent

Pay: 35,000.00 per year

Additional pay:

Bonus scheme Yearly bonus
Benefits:

Company events Company pension Cycle to work scheme Discounted or free food Health & wellbeing programme Life insurance Referral programme
Schedule:

Flexitime Monday to Friday
Experience:

Event Management: 3 years (required)
Work Location: In person

Reference ID: June 2025