Job Description

We are looking for an experienced administrator to join our District Nursing and Podiatry Service in Bexley.
This is a busy and varied role; you will be based within various teams across the District Nursing Service in the borough of Bexley, providing administration support to the clinicians. You should have excellent communication skills, verbal, listening and written, as you will be liaising with clients, carers, GP's and other professionals with regard to administrative duties.
Excellent organisation skills and the ability to prioritise work are essential, as you will be setting up and maintaining office processes and procedures and managing conflicting deadlines. You must be able to respond to urgent referrals and messages and booking appointments.
Experience of Microsoft Office packages, including Excel, is desirable.
Experience of using RIO or other patient information systems would be an advantage, although full training will be given to the successful applicants.
For further information, please contact Lorraine Manston on 020 8319 7111
Main duties of the job

• Delivering an efficient, effective, administrative and clerical service for the District Nursing Service
• To provide an administrative and clerical service to the District Nursing team, opening, sorting and distribution of post and any relevant correspondence
• Processing new referrals and information, recording appropriate data using Oxleas Rio system to its full functionality for the service
• To prepare information, for example, client files, letters, reports, in line with local policies and procedures
• To collate, photocopy and distribute reports and other relevant information for GPs, internal and external agencies
• To book appointments, meetings, rooms and interpreter services as required
• To gather data as requested, for example activity data and statistics, providing punctual and accurate information following departmental and local trust guidelines as required on a weekly, monthly and quarterly basis.

About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

• We're Kind
• We're Fair
• We Listen
• We Care

Details
Date posted
24 September 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
29,651 to 31,312 a year pa inc
Contract
Permanent
Working pattern
Full-time
Reference number
277-7479898-CPH
Job locations
151 Lodge Hill
Goldie Leigh Site
Abbey Wood
SE2 0AY
Job description
Job responsibilities

• Delivering an efficient and effective, administrative and clerical service for the District Nursing Service. To provide cover and support to the District Nursing Team administrators and the Podiatry administrator.
• To provide an administrative and clerical service to the District Nursing and/or Podiatry Team. To open, sort and distribute post and any relevant correspondence.
• To process new referrals and information, recording appropriate data using Oxleas Rio system to its full functionality for the service
• To prepare information, for example, client files, letters, reports, in line with local policies and procedures
• To collate, photocopy and distribute reports and other relevant information for GPs, internal and external agencies
• To book appointments, meetings, rooms and interpreter services as required
• To collate agenda items, take minutes at team meetings and distribute information to team members as requested.

Job description
Job responsibilities

• Delivering an efficient and effective, administrative and clerical service for the District Nursing Service. To provide cover and support to the District Nursing Team administrators and the Podiatry administrator.
• To provide an administrative and clerical service to the District Nursing and/or Podiatry Team. To open, sort and distribute post and any relevant correspondence.
• To process new referrals and information, recording appropriate data using Oxleas Rio system to its full functionality for the service
• To prepare information, for example, client files, letters, reports, in line with local policies and procedures
• To collate, photocopy and distribute reports and other relevant information for GPs, internal and external agencies
• To book appointments, meetings, rooms and interpreter services as required
• To collate agenda items, take minutes at team meetings and distribute information to team members as requested.

Person Specification
Education
Essential

• Education to GCSE/CSE level C (or equivalent) and above in English and Maths (2)

Experience
Essential

• Experience working in health or social care setting
• Experience of working with public

Desirable

• Proven experience of working in a busy office environment and able to undertake duties required

Skills
Desirable

• Use of Microsoft Office packages including Excel
• Knowledge and use of RiO

Person Specification
Education
Essential

• Education to GCSE/CSE level C (or equivalent) and above in English and Maths (2)

Experience
Essential

• Experience working in health or social care setting
• Experience of working with public

Desirable

• Proven experience of working in a busy office environment and able to undertake duties required

Skills
Desirable

• Use of Microsoft Office packages including Excel
• Knowledge and use of RiO

Skills Required