Job Description

Details

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Reference number

406933

Salary

25,235 - 28,131
Starting salary is 25,235 with the maximum salary on this


scale being 28,131 subject to future COPFS pay awards. All


payments are pro rata for part-time staff.
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Administrative Officer
B

Contract type

Permanent

Type of role

Administration / Corporate Support

Working pattern

Full-time

Number of jobs available

10

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Scotland

About the job

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Job summary

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About the Role:

Are you interested in starting out your career in the criminal justice sector? This is an exciting opportunity for permanent employment within an administration role that begins with a Modern Apprenticeship. The Modern Apprenticeship that is the perfect starting role for those who have recently left education, considering your first career role or looking for a move into business administration.


Over the initial 18-20 months you can expect to work towards your SVQ in Business Administration Level 3 (SCQF Level 6) and achieve an industry specific enhancement qualification. You will have the opportunity to integrate with various teams across the business working from one of the offices with some opportunities for remote working. These will vary in team size, and you will work with new and experienced colleagues at all levels from administration to Senior Managers.


Our administrators are typically known as Fiscal Officers and play a key role in supporting the delivery of legal prosecution in Scotland. When you start with us you will receive an in depth 1 week induction in which you be given a comprehensive overview of the apprenticeship programme before focusing on learning more about the specific duties you will be carrying out in the local office in an administration role. Throughout the two years you will attend a variety of workshops and training days meeting with assessors and other apprentices to hone your skills and abilities supporting your ability to meet the programme objectives. This continual learning will be balanced with on-the-job practical experience as agreed with your Line Manager.


You will be supported at every stage of your apprenticeship, meeting regularly with your Line Manager who will highlight relevant opportunities for you to demonstrate the skills required for you to progress with your course units. This will be a collaborative relationship in which you will both meet with SQA Assessors and provide positive evidence of your achievements. You will also be provided with time away from your desk to work solely on the SVQ or enhancement. This should equate to 1 hour per week for SVQ, and 1.5 hours for the enhancement.

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Additional Information:

It is anticipated that roles will commence in August/September 2025.


If you would be interested to learn more about this role, please see our application pack on our website for further job details, salary information and assessment guidance.

Job description

This is a permanent job that is subject to completing the

Modern Apprentice.



The Modern Apprenticeship is an 18-20-month work-based

programme within COPFS. Modern Apprentices will work

towards an SVQ either in Business Administration Level 3

(SCQF Level 6) or Customer Service Level 2 (SCQF Level 5)

and a industry specific training course such as the Certificate

in Prosecution Practice.



Throughout the course, you will be required to achieve the

minimum SQA Accredited Level 5 Core Skills in Numeracy,

ICT. You may have achieved one or both of these through

prior education, which would then be recognised as prior

learning.



These are permanent administrative positions conditional

on successful completion of the MA programme.



This is an exciting entry level opportunity for someone looking

for an interesting and fast paced role which is going to open

the door to your Civil Service career.


You will become part of an integral team providing

administrative support in the prosecution of crime and dealing

with members of the public.



Whilst the role may vary from office to office, main duties will

generally include:



o Data entry

o Word Processing

o Handling telephone and public enquiries

o Processing mail

o Filing

o Photocopying

o Organising own workload

o Staying focused in a busy environment

o Displaying good communication skills, both written and

oral



Applicants are welcomed from candidates aged 16+

There are no upper age limits and suitability for the job will be

the determining factor for selection.

Person specification

This is a brilliant programme which will suit applicants who are at the early stages or beginning of their career. This is a step

forward for those who are eager to learn valuable workplace skills, work alongside a diverse range of people, increase your

confidence, resilience and social skills as well as enhancing your career opportunities.



We're looking for those who can demonstrate a genuine interest in learning and developing new skills, are punctual, dependable

and committed to attending work and training sessions regularly.

ESSENTIAL CRITERIA

Please note the competencies referred to in this pack form the key essential criteria for the role. You will also be required to

demonstrate:



o Communication: Able to communicate clearly and confidently, both verbally and in writing, and at times in person with

colleagues, managers, partners and the public

o Problem Solving: Willingness to ask questions and seek guidance when faced with unfamiliar tasks or challenges

o Teamwork: Able to work co-operatively with others and contribute to a positive team environment

o Organisation: Capable of managing time effectively, prioritising tasks and meeting deadlines

o IT Literacy: Basic understanding of common software applications i.e. MS Word, Excel, Outlook

DESIRABLE CRITERIA

Where a 2nd stage sift may be required to further reduce the applicant pool, the following desirable criteria may apply:



o Knowledge and use of Microsoft Excel

o An understanding of the work of COPFS

o A desire to work in the Criminal Justice Sector

Benefits

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Alongside your salary of 25,235, Crown Office and Procurator Fiscal Service contributes 7,310 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
We offer an excellent range of benefits which include:

+ 25 days paid holiday + 11.5 public and privilege holidays (rising to 30 days paid holiday after 4 years). + Generous Civil Service Pension employer contribution, on average over 28.97% of your pay
+ Flexible working hours and family friendly approach to work.
+ Cycle to Work Scheme and Season Ticket Loans.
+ Employee Wellbeing Support with Mental Health First Aiders and access to an Employee Assistance Programme.

Things you need to know

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Selection process details

Please see our application pack for full details.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : James McCaw Email : james.mcCaw@copfs.gov.uk
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Recruitment team

Email : recruitment@copfs.gov.uk

Further information

Please see our application pack for full details.


https://www.copfs.gov.uk/about-copfs/careers/