Job Description

Details

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Reference number

413269
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Salary

36,530
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Higher Executive Officer
(per annum, pro-rata)###

Contract type

Permanent###

Business area

MOD - Navy###

Type of role

Logistics###

Working pattern

Flexible working, Full-time, Job share, Part-time###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Portsmouth, South East England, PO2 8BY

About the job

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Job summary

Navy Command Headquarters (NCHQ) in Whale Island, Portsmouth, is the nerve centre of the Royal Navy, supporting operations around the globe and providing the ships, people, aircraft and equipment to deliver the United Kingdom's (UK) Defence policy. NCHQ supports all the Royal Navy's (RN) activities from: front-line operations; personnel and training; finance and governance; safety; equipment acquisition; programmes and planning; and Defence Engagement. Civil Servants and Armed Forces personnel work together across a wealth of interesting and challenging jobs and disciplines, from: logistics; finance; legal services; HR; media; and communications.



This position is advertised at 37 hours per week.###

Job description

This post is part of the Fuel Operations team, a small and friendly group of people, we ensure that the Royal Navy have access to Maritime Fuel on a global basis. We are responsible for all aspects of Fuel Inventory Management. The Oil and Pipelines Agency (OPA) Intelligent Customer / Programme Manager (ICPM)position is based in Leach Building on Whale Island, Portsmouth, however the position can be based at home for an agreed proportion of the working week (there is an expectation the incumbent will work in office at least twice a week). You will have the opportunity of working in partnership with colleagues across NCHQ, Public Corporations, other Front-Line Commands, Defence Equipment and Support (DE&S), Industry and Allied Navies. You will provide an intelligent customer function to the OPA, ensuring services are delivered iaw the Navy Command / OPA Service Level Agreement (SLA). You will also act as the OFD Programme Manager, supporting the SRO (DD Logs), providing Governance and Assurance, ensuring benefits are realised across the Oil Fuel Depot (OFD) estate. This post is high profile and will provide the holder with opportunities to develop skills and gain experience across various disciplines.

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Person specification

As the authorised Navy Cmd Senior Responsible Owner (SRO), DD Logs sets the NC requirements for the supply of Maritime fuels and monitors the outputs and delivery of the Oil and Pipelines Agency (OPA) in support of this, including the delivery of NC funded Infrastructure and business change projects.


On a day-to-day basis, the OPA oversight and management functions are provided by the OPA Deputy Intelligent Customer & Programme Manager (OPA ICPM) who is responsible for:

Provide NC Deputy OPA Intelligent Customer function for the services provided by the OPA as specified in the Navy Command / OPA Service Level Agreement. Manage Service Level Agreement between NC, OPA & DIO for OFD outputs and services, including dependencies and enabling services. Monitor delivery and performance against the SLA requirements. Provide secretarial duties to the 1 OFD Programme Board (1OFD PB) and the OF5 OFD Operational Management Group (OFD OMG) Produce and scrutinise OFD Management Information (MI), including performance, risk and assurance reporting, escalate issues accordingly. Identify and actively manage risks and issues to OFD in-service capability and supporting projects, including delivery against agreed performance, cost and time. Where applicable, record and maintain on POL. Manage / process OPA related CP&F activity inc. raising requisitions and receipting.

Provide NC OFD SRO deputy support function with the delivery of OFD in-service capability and supporting business change projects:

Provide efficient and effective OFD SRO governance. Ensure OFD projects realise defined benefits. Provide secretarial duties to the 1 project Steering Groups (SG).
Support NC Fin and OPA in the production of monthly OFD Forecasts of Outturn (FOO) and PR submissions to ensure a balanced and affordable OFD programme that is aligned to SLA requirements and priorities. Produce and submit in-year change requests. Support SRO OPA O&M and Capital Works ABC Submission. Co-ordinate NC SME 'customer' input to OPA business change initiatives, including Commercial & VFM Reviews and Site Rationalisation Strategies. Provide support to DIO in the Scoping, Requirement Setting, Approval, Management and Handover of Capital Works Projects. Provide OFD Thanckes Sustainment project NC Requirements Manager function. Support RNAS BFI Option Study, specifically leading NC involvement and/or OPA O&M of BFI on behalf of Navy. Support Fuel Ops Manager with wider initiatives. ###

Behaviours

We'll assess you against these behaviours during the selection process:


Managing a Quality Service Delivering at Pace Making Effective Decisions Leadership

Benefits

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Alongside your salary of 36,530, Ministry of Defence contributes 10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.



Navy Command prides itself on being a supportive employer and, where possible, encourages flexible working, helping you to maintain a work/life balance.



Other benefits for Navy Command civil servants include:

25 days paid annual leave, rising (1 day per year) to 30 days upon completion of 5 years' service A Civil Service pension with an employer contribution of 28.97% Personal & professional development Alternative working patterns for many roles Access to a confidential, professional support service Discount schemes Bicycle / season ticket loans Enhanced maternity, paternity, and adoption leave Special paid leave to volunteer up to 6 days a year A culture encouraging inclusion and diversity.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.


Our headquarters in Portsmouth also offers an impressive range of on-site facilities including a gymnasium, tennis courts and other sporting facilities, a children's nursery, a bistro restaurant, a shop and several free car parks.



In Navy Command we believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes continuous professional development.



Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels) and Levels 4 -7, which can give you a foundation degree, a full Bachelor's degree, or a Master's degree.



Apprenticeships normally last between 1 and 3 years, depending on the level of the apprenticeship. Anyone can undertake an apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.



The post does not offer relocation expenses.


External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.


Please Note: Expenses incurred for travel to interviews will not be reimbursed.


Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.


The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.


MOD Recruitment Satisfaction Survey - We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours and Experience.
Candidates will be required to complete an online CV including job history, full details of education, qualifications and previous experience and skills.


At Sift, you will be assessed against your CV and the following Behaviours:

Managing a Quality Service Delivering at Pace Making Effective Decisions Leadership


When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.


At Interview, you will be assessed against the following Behaviours:

Managing a Quality Service Delivering at Pace Making Effective Decisions Leadership

A sift is planned to be conducted the week after the closing date of this advert. Candidates selected for interview will be contacted to arrange an interview.



The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.


The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.


The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk.


As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.


Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

Open to UK nationals only.###

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Dan Brock Email : dan.brock970@mod.gov.uk
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Recruitment team

Email : DBSCivPers-Resourcingteam3@mod.gov.uk ###

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.