Job Description

About us:

At Tots and Scholars Nursery and Preschool, we are passionate about providing high quality care and teaching for all our children, from babies and children, up to 5 years.
The nursery is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment.
Tots and Scholars Nursery and Preschool has a unique approach - we successfully combine the revised EYFS, Montessori principles with our unique and holistic approach to childcare ensuring every child's individual needs. We provide outstanding child learning and development through innovative learning coupled with specialized and qualified staff.
When you enter Tots and Scholars you will be entering an exciting, vibrant environment which embraces creativity.

Job Specification: Nursery Operations & Maintenance Coordinator

Purpose of the Role

To ensure the smooth running of the nursery environment by maintaining facilities, coordinating in-house events, managing inventory and purchasing, overseeing health and safety compliance, and supporting administrative tasks. This role blends practical maintenance with organizational and celebratory responsibilities, helping create a safe, joyful, and well-managed space for children, staff, and families.

Key Responsibilities:

Maintenance & Facilities

Conduct regular checks of nursery premises, equipment, and outdoor areas. Identify and report areas requiring repair or improvement. Liaise with contractors or assist in minor repairs and upkeep.

Event Planning

Organize and coordinate in-house nursery events (seasonal celebrations, parent engagement activities, staff wellbeing events). Work with staff to design child-friendly, inclusive, and engaging experiences. Manage logistics including scheduling, resources, and communication.

Inventory & Purchasing

Monitor stock levels of supplies (educational materials, cleaning products, food, etc.). Place orders and manage supplier relationships to ensure timely delivery. Track expenses and maintain accurate purchasing records.

Health & Safety Coordination

Ensure compliance with health and safety regulations. Conduct risk assessments and maintain safety checklists. Support staff training and awareness of safety procedures.

Administrative Support

Assist with record-keeping, filing, and documentation. Support communication with parents and staff (emails, notices, reminders). Contribute to policy updates and operational guides.

Skills & Attributes

Strong organizational and multitasking abilities. Practical problem-solving skills for maintenance and repairs. Creativity and enthusiasm for event planning. Attention to detail in inventory management and purchasing. Knowledge of health and safety standards in childcare settings. Clear communication skills, both written and verbal. Ability to work collaboratively with staff, parents, and external providers. Warm, approachable, and proactive attitude.

Qualifications & Experience

Previous experience in facilities management, event coordination, or administrative support (preferably in childcare or education settings). Basic knowledge of maintenance and repair tasks. Familiarity with health and safety regulations. IT literacy (Microsoft Office, email communication, inventory systems). Desirable: First Aid certification or willingness to train.

Reporting & Structure

Reports to: Nursery Manager Works closely with: Nursery staff, external suppliers/contractors
This job description is not an exhaustive list of duties and the post holder will be required to undertake any other reasonable duties discussed and directed by the higher management team.

Job Types: Part-time, Permanent

Pay: 13.00-14.00 per hour

Benefits:

Additional leave Childcare Company events On-site parking
Work Location: In person