Job Description

The post holder will work within the CTM/CAV Collaborative Occupational Health Team, to provide a high quality comprehensive secretarial and clerical service by supporting a multi-disciplinary clinical team and continuous development of systems.



Support the continuous development of Occupational Health processes and OPAS system



Typing of highly sensitive employee reports provided by Occupational Health (OH) clinicians



Management of and data entry into OH system, OPAS



Annual collation of flu vaccination figures into the OPAS system



Assist in the collation of activity figures /audit data as and when required.



Support the Office Manager in overseeing the clerical officer with their own allocated tasks, participating in training when required



Maintaining employee health records according to agreed department standards



Pulling and scanning of clinical notes to send to external bodies



Processing of 'Ill health retirement' applications as per procedure



Gaining consent from clients for the release of their confidential reports to line managers and/or HR



Booking and preparation of clinics, ensuring notes and relevant forms are available in advance



Provide administrative cover where necessary for reception duties

Welsh Skills Desirable:

This post is advertised as Welsh Desirable at Level 3 Speaking/Listening (or 'B1' Level if you've learnt Welsh as an adult). This doesn't mean you have to be fluent or able to write long reports in Welsh; it just means being able to hold simple conversations with patients. Have a look at the 'Croeso Candidate!' guide attached below for more information.



Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.



Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.



CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.



Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:



We listen, learn, and improve We treat everyone with respect We work together as one team

CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.



At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.



Support the Office Manager/Business Support Manager in the continuous development of Occupational Health processes and OPAS system.



Typing of highly sensitive employee reports provided by Occupational Health (OH) clinicians.



Management of and data entry into OH system, OPAS, in relation to employee details, clinic templates, employee appointment bookings etc



Annual collation of flu vaccination figures into the OPAS system



Assist in the collation of activity figures /audit data as and when required.



Support the Office Manager in overseeing the clerical officer with their own allocated tasks, participating in training when required



Maintaining employee health records according to agreed department standards



Pulling and scanning of clinical notes to send to external bodies



Processing of 'Ill health retirement' applications as per procedure



Gaining consent from clients for the release of their confidential reports to line managers and/or HR



Booking and preparation of clinics, ensuring notes and relevant forms are available in advance



Provide administrative cover where necessary for reception duties e.g. answering the telephone, receiving visitors to the department and general administrative tasks.



You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac