Job Description

We're looking for an Office Admin Coordinator to join our friendly and professional team at Perfect Stays. This opportunity is a fixed-term, full-time role (40 hours per week) covering a period of maternity leave of a minimum of 12 months to a maximum of 15 months, based at our modern office in Wadebridge. Requests for working part-time, 4 days a week, may be considered.

Our company:

Perfect Stays Limited was established in 2011. We specialise in providing spectacular holiday homes in beautiful locations across the South West. With an industry-leading website and commitment to quality in everything we do, we have a continuously growing portfolio of luxury homes and a dedication to creating unforgettable experiences for our guests.

Our ethos is simple; we want to match our guests to the property that is best suited to their occasion and group requirements, and once found, we want to ensure that guests can truly maximise their time and enjoyment through our in-depth local knowledge and extensive concierge service. As a luxury brand, exceptional customer service is at the centre of everything we do. This extends across all departments, including both customer and non-customer-facing teams.

Overview of the role:

We're recruiting for a competent Office Admin Coordinator with prior experience, to perform a variety of office administration tasks to support our business.

The ideal candidate will thrive in a buzzing office environment and have a high attention to detail, with the ability to problem-solve effectively. Being able to work confidently and use their initiative, both individually and as part of a team, is required. Above all else, we're looking for someone with a hands-on approach, who loves to ensure the smooth running of the business and can adapt to help out where required.

The role will involve working closely with our HR & Office Manager until they start their maternity leave. You'll also work closely with the Head of Finance, who is responsible for the department. A can-do attitude, good team spirit and strong communication skills are essential.

The role is Monday to Friday, however, our Christmas and New Year rotas may require working either a Saturday or Sunday, depending on that particular year. Advance notice of Christmas working rotas is given.

Main duties & responsibilities:

Welcome visitors and organise refreshments, including weekly shops

Organise office cleaners and ensure the office is kept tidy

Order stationery and IT equipment

Organise the venue and catering for quarterly management meetings

Organise the team's quarterly activities, including the Christmas party

Arrange any necessary transport and accommodation for training and events

Completion and review of health and safety checks, including fire alarm tests and organising annual PAT testing, as examples

Ensure monthly company vehicle checks are completed and arrange MOTs

Asset management (e.g. issuing keys and computer equipment)

Ensure office-wide compliance with DSE

Organise office maintenance and repairs when required

Organise cards and gifts for team members, and external contacts

Organise access, equipment and IT accounts for new starters to support the onboarding process (support will be given)

Ensure basic HR records are updated by employees using our HR software (i.e. driving licence updates)

Assist with processing leave records

The list above demonstrates a large part of the recurring tasks for this role, however, there might be occasional projects to be completed in addition. Full training and support will be given for the main duties.

Skills and experience:

Minimum two years in an office administration role

Excellent organisation skills

High level of attention to detail

Problem-solving skills, including using initiative to investigate issues and offer logical solutions

Ability to work well under pressure and to deadlines

Good telephone and email communication skills, including good spelling and grammar, are essential

Fully IT literate in all areas including Microsoft Outlook, Word and Excel

Must have own transportation and full driving licence

Why work for Perfect Stays?

At Perfect Stays, we're committed to providing a supportive, happy and healthy workplace. We offer a number of increased benefits linked to position and length of service. These benefits are reviewed annually and enhanced whenever possible.

We're also an accredited Living Wage Employer - this means every member of our team receives the real Living Wage, which is the only UK wage rate based on the cost of living.

We're an equal opportunities employer. We're committed to creating a diverse and inclusive company culture, regardless of an individual's gender, race, or background and so, we actively encourage applications from everyone, including those that are underrepresented in our workforce.

How to apply:

Please send a cover letter addressed to HR & Office Manager, Amber Golding, telling us why you would like to work for us and what you think you could bring to the role, together with an up-to-date CV.

Schedule:

Monday to Friday

Work Location: In person (hybrid working will not be offered for this role)

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: 26,250.00 per year

Benefits:

Company events Free parking On-site parking Paid volunteer time Sick pay
Application question(s):

Are you based within 30 minutes of Wadebridge with your own transport and a full driving licence? What leave dates do you require for 2026?
Work Location: In person