Job Description

Job Summary

We are seeking a motivated and enthusiastic Office Administration Trainee to join our busy team. In this entry-level role, you will assist with a varied range of administrative tasks, supporting project managers, technical staff and the office team to ensure smooth daily operations. This position offers excellent learning and growth opportunities for someone interested in developing a career in administration within the building services and construction industry.

Key Responsibilities:

General Administration:

Provide administrative support to the team, including data entry, document and file management. Handle incoming calls, emails, and other communications, directing them to the appropriate team members. Maintain office supplies and equipment, and coordinate with suppliers as needed.

Project Support:

Assist project managers with preparation of information, management of documentation, and logistics for site activities. Prepare and update project records, including contracts, invoices, and client files. Track project timelines, milestones, and deadlines to support the team in meeting project goals.

Document Management:

Help maintain electronic and physical filing systems for easy access to project-related and office documents. Ensure all records are accurate, organized, and up-to-date in compliance with company policies.

Customer and Supplier Coordination:

Communicate professionally with clients, contractors, and suppliers as needed, helping to manage inquiries, pricing, deliveries and coordination of information between teams. Assist in preparing quotes, contracts, and other client documents as directed.

Health & Safety Compliance:

Support the administration of health and safety documentation for projects, ensuring proper records are kept. Assist with arranging, recording and tracking staff training and associated certification records.

Data Entry & Reporting:

Enter and update data related to projects, clients, and office records, maintaining high accuracy and attention to detail. Assist with preparing reports on project status, financial records, and office performance as needed.

Benefits:

Comprehensive on-the-job training and mentoring from experienced team members. Participation in structured training leading to formal, NVQ based qualifications. Exposure to project management processes within the building industry. Potential career advancement within the company for motivated candidates.
Note that the this is a full time, office-based position at our Ribble Valley premises; therefore applicants would benefit from being local or having their own transport.

Entry level salary will be 12.60 per hour, working 8.45am - 5pm Monday to Thursday and 8.45am - 4pm Friday. Annual holiday entitlement starts at 25 days plus public holidays, and applicants will be eligible to join the company's private healthcare scheme after successfully completing a 6 month probationary period.

How to Apply:

If you are interested in a career in administration with a focus on construction and building services, we encourage you to apply with a basic CV including your achievements to date. Please submit with a brief covering email outlining your interest and motivation for applying. All correspondence should be sent in the first instance to Tracey Baker on tbaker@prometheusltd.co.uk . Closing date will be 30th October 2025.

Job Type: Full-time

Pay: 12.60 per hour

Benefits:

Company pension Free parking On-site parking Private medical insurance
Education:

A-Level or equivalent (preferred)
Language:

English (preferred)
Work Location: In person