Job Description

Receptionist, Office Administration and Facilities
14 per hour - working 35 hours per week
City of London
Ongoing temporary position
THE COMPANY:
A dynamic membership body at the heart of the City of London, championing professional excellence, driving collaboration, and shaping the future of business through powerful networks and thought leadership.
THE ROLE:
This role is ideal for someone looking to kickstart their career in a dynamic and supportive environment. As a Receptionist, Office Administration and Facilities coordinator, you will work closely with the Associate Director: People and Operations and the HR and Operations Coordinator. Your responsibilities will include:
Receptionist

• Distributing incoming post and preparing & despatching all outgoing post
• Answering and directing calls as appropriate
• Booking of meeting rooms, set up and clearing away of items needed for meetings
• Arranging couriers & taxis as needed
• Replying to emails from the reception & info inbox forwarding to the correct person when needed
• Obtaining & administering weekly staff whereabouts on OT
• Communicating weekly whereabouts and staff rota to all staff
• Manage tea & coffee stocks & ordering as necessary
• Keeping communal areas tidy and presentable
• Complete the office opening & closing checks
• General ad hoc duties & helping other departments when needed

Office Administration & Facilities

• Ordering stationery and office supplies, keeping check-lists up to date
• Coordinating general maintenance & facilities queries
• Arranging couriers & taxis as needed
• Coordinate and organise the removal of items from the off-site storage, including scanning, and shredding old documentation
• Advertise recruitment roles externally using approved recruitment Job Boards
• Support coordinating and arranging interviews
• Any other admin duties that may be required

Additional Administration duties

• Managing intranet for all admin purposes
• Provide cover for EA when require e.g. holiday or, sickness
• Set up & manage zoom meetings when required

This varied role offers exposure to all aspects of the business, providing a comprehensive learning experience.
THE PERSON:
The ideal candidate will be committed, flexible, and motivated, with a strong drive to provide excellent customer service. You must be discrete, as the role involves handling confidential information, and possess a warm, friendly, and professional manner. A positive 'can do' attitude, great organisational skills, attention to detail, and the ability to work both independently and as part of a team are essential. Proficiency in Microsoft Office and good communication skills are required.
Our mission: To be the leading Business Services recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.
Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family, or colleagues about our services and how we could help them. The rules are simple: Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with 200 of Gift vouchers of your choice. Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!
EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No: 4254114

Skills Required