Job Description

Why join Ogilvie Construction?

Ogilvie Construction, part of the family-owned Ogilvie Group founded in 1946 has grown into one of Scotland's leading privately owned construction companies. With a diverse project portfolio across multiple sectors such as community, education, health, residential, sports and student accommodation, we are a multi-skilled organisation that provides a rewarding and challenging working environment for all employees.



We have an opportunity for an Office Administrator to join our team in Aberdeen.

The role:

Reporting to the Operations Manager, you will be responsible for: Efficiently manage project data, drawings and correspondence Document Controller for project drawings (where applicable and advised) Maintain and administer project data on all business systems including Asite, Fastdraft, etc. Provision of administrative support to site staff including all typing / filing / archiving / photocopying / scanning Receiving telephone calls / email enquiries and responding accordingly First point of contact for visitors to the site office, greet visitors to reception and make welcome Assist in resolving any basic IT issues within the office and site and escalating to Group IT department where necessary Ensure all reports and forms are correctly presented, completed and/or returned by due date Organise meetings and prepare meeting rooms Maintain efficient and effective systems and procedures, ensuring all company policies are followed in line with the Management System Monitor clients Fastdraft system and ensure good lines of communication with site teams and management. Collate certification and client handover packs

What we're looking for:

Previous experience of office administration in a busy office environment Previous experience of the construction industry would be a distinct advantage IT Literate, good knowledge of Microsoft Office, Internet and databases Good general level of education is required (including Math's and English) HNC/HND Business Administration (preferred)

Benefits:

Mon - Fri, 8am - 5pm Early finish Friday (3:30pm) 32 days annual holiday entitlement Access to Well-being Champions and Mental Health First Aiders Commitment to skills development Generous contributory personal Pension Scheme Salary exchange pension with employer NI savings included Profit share scheme Excellent death in service cover Employee Assistance Programme including 5 counselling
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