Job Description

About Us

Freshly Prep'd, based in Belfast, Northern Ireland, specializes in producing high-quality chilled ready meals for major retailers including Spar, Tesco, and Aldi. Our mission is to deliver nutritionally balanced meals that never compromise on flavor or quality--made with real ingredients and no unnecessary additives.

Role Summary

We are looking for a proactive and organised

Office Administrator

to join our growing team. This role is crucial in supporting our day-to-day operations and maintaining an efficient office environment. You'll be at the heart of our administrative processes, contributing to our commitment to quality and continuous improvement.

Key Responsibilities

Departmental Support

Provide daily administrative assistance to all department heads, including scheduling, email coordination, and general clerical support.

Document Management & Filing Systems

Maintain accurate digital and physical filing systems, including HR records, supplier documentation, and internal compliance files.

Internal Communication & Coordination

Act as a liaison between departments to support effective communication, meeting preparation, and internal reporting.

Procurement & Office Supplies

Monitor stock levels and reorder office and admin-related supplies as needed. Track deliveries and ensure timely replenishment.

Data Entry & System Maintenance

Accurately input and maintain data across spreadsheets, shared drives, and internal platforms.

PA Support to Managing Director

Assist the Managing Director with diary management, travel bookings, meeting coordination, and confidential admin tasks.

Ad Hoc Project Support

Contribute to cross-functional projects and initiatives, including compliance documentation, reporting, and event planning.

Requirements

Previous experience in an administrative or office support role. Strong organisational skills and high attention to detail. Excellent written and verbal communication, including professional phone manner. Proficiency in Microsoft Office (Word, Excel, Outlook). Familiarity with Xero or similar accounting software (desirable but not essential). Ability to multitask and prioritise in a fast-paced environment.

Additional Information

Right to Work

: All applicants must have the legal right to work in the UK.

Sponsorship

: Please note, we do not hold a sponsorship license for work visas.

Job Types: Part-time, Permanent

Pay: 12.50 per hour

Expected hours: 16 - 24 per week

Benefits:

Canteen Casual dress Company events Company pension Discounted or free food Employee discount On-site parking Referral programme Store discount
Schedule:

Monday to Friday No weekends
Language:

English (required)
Work Location: In person

Reference ID: FPOA-01