Job Description

As an Office Administrator, you'll play a key role in bringing our clients' visions to life.

Why Work With Us?

We're Light Fantastic, a world-class production partner delivering innovative live experiences that leave lasting impressions. From iconic venues to immersive experiences for global brands, our work is fast paced, exciting & no day is ever the same!

Our reputation for excellence means we're constantly growing and seeking enthusiastic, passionate, driven people with a thirst to succeed and exceed. If you thrive in an environment where creativity and collaboration come together, you'll love it here.

We're a fun team that values great relationships, supports each other daily, and tackles exciting projects with creative problem solving. We balance hard work with enjoyment, ensuring every day is as rewarding as it is productive. Join us if you bring passion, expertise, own your role, and play for the team - you'll fit right in.

"Everyone deserves the opportunity to work on exciting & creative projects with great people - it's what our work is all about". Founder - Rob Myer

The Role: Office Administrator:

You'll be the organisational heart of the office that transforms daily administrative needs into seamless efficiency. You understand how to take a demanding administrative flow and turn it into spot-on execution across finance, facilities and HR. You'll act as the welcoming first point of contact, managing incoming calls, scheduling, and correspondence with professionalism. You'll be involved with the day to day financial administration of the business, including raising purchase orders to suppliers, processing customer invoices, credit control and chasing outstanding payments.

You'll be the first point of contact for all recruitment related activities, and will support the General Manager in various HR tasks as well as reconciling staff expenses and overtime for payroll.

We're looking for someone who will thrive as the organised go-to person who will take full ownership of the office and client facing spaces. You'll ensure the environment is clean and well-maintained, liaising with external suppliers and making sure that all consumables are well stocked. You'll champion sustainable best practices, leading in the monitoring and reporting of the company's carbon tracking data.

You'll be joining a dynamic team where your skills will directly influence the productive team that develops the innovative live experiences we're known for.

Your Typical Workday:

? Act as the first point of contact on phone calls, mail and the primary email account, directing enquiries to the correct people.

? Send invoices out to clients whilst processing received invoices into our accounting system.

? Undertake credit control procedures, liaising with clients in chasing overdue payments.

? Provide core administrative backing to the leadership team, processing staff expenses & overtime, assisting with HR and recruitment activities, or tracking & reporting carbon data.

? Ensure that all staff welfare facilities are maintained & well stocked and that client facing areas are clean and well presented.

"The best thing about working at Light Fantastic is the awesome projects we do and the great team we work alongside!" Chhaya Lad - CNC Operator

What We Think Is Important:

We believe in keeping our team happy and motivated. Join us and enjoy perks like personal growth opportunities, community building, great health benefits, fun team activities, and rewards for your hard work. It's all about thriving inside and outside work!

Community

: We celebrate birthdays and enjoy fun company days out that bring everyone together. Start most mornings with delicious pastries and fresh fruit. Ignite friendly competition through lively in-house pool tournaments.

Health & Wellbeing:

Benefit from comprehensive private healthcare and dental plans to keep you feeling your best. Enjoy enhanced company sick pay to support you during unforeseen moments.

Growth & Development

: Access high-spec computers and software to excel both personally and professionally. We are committed to your future with a generous pension plan for peace of mind. Celebrate milestones through our long service reward scheme. Benefit from continuous learning and development to advance your career.

The Role Details:

Reports To

: General Manager

Schedule

:Monday to Friday, 8am to 5pm, with some flexibility required

Location

: Borehamwood (25min from central London)

Salary

: Dependent on experience

Holiday

: 30 Days including Bank Holidays

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: 28,000.00-30,000.00 per year

Benefits:

Company pension Free parking On-site parking Private dental insurance Private medical insurance Sick pay
Work Location: In person