Job Description

Description

McBains are looking for an

Administrator

to provide administrative support to various teams in the London office, it is office based work for a minimum of 3 days a week, with two days working from home in line with the company's flexible working policy.

Key Responsibilities

Working with Directors and Team

+ Coordinate project delivery deadlines within the team
+ Follow all QA and standard procedures
+ Arrange meetings and lunches with clients
+ Help with diary management

Financial/Fees

+ Helping with invoicing
+ Posting Director timesheets and credit card
reconciliation

Reception

+ Covering reception when receptionists are away
+ Answer phones when reception is busy

Administration

+ General office duties including photocopying,
scanning, binding, printing

+ Heavy formatting of documents
+ Use of Adobe Sign for documents
+ Document control
+ Issuing of documents on Sharefile systems
+ Opening new jobs, making new files, keeping filing up to date
+ Converting word documents into Adobe In-Design software


+ Booking travel/accommodation
+ Booking meeting venues if required
+ Maintaining CRM - Projects/Contacts etc

Diary Management

+ Organise meetings when required

Skills, Knowledge and Expertise

Director Level experience Working in a demanding team Previous experience in Construction Consultancy firm/Property Sector Document control experience Strong organisational skills Excellent communication skills Tact, discretion, and respect for confidentiality 50+ WPM Advanced Word/Excel/Powerpoint Experience with Adobe In-Design Use of CRM software

Values, Culture & Benefits

Integrity

: Building a Better World

Business as a force for good: We are a unique social enterprise, with all our profits contributing directly to environmental and social initiatives. Net Zero by 2050: We are committed to net zero and building a sustainable future. Charity Community Day: All our colleagues are encouraged to take a day off work once a year to make a meaningful impact in the community. + ? Sustainability Panel: McBains employees have the option of joining our sustainability panel to be the voice for change in our sustainability initiatives. ?? Give as You Earn: Empowering our team to back charities and causes they believe in.
Electric Vehicle Scheme - We operate an EV scheme which allows you to be part of the climate change solution, one drive at a time.

Understanding

: Your Success is Our Success

Annual Performance Development Reviews: We're as invested in your career growth and success as you are with annual reviews to reward and refocus. Employee Assistance Program: Anonymous on demand support for mental health, advice and coaching needs "The Better Way" Award & Recognition: Our monthly award to recognise the person who exemplifies our values of Integrity, Understanding and Flexibility. DEI Champion: McBains will always lead from the front in fostering an inclusive and diverse workplace. Team Social Events: Regular team events to foster meaningful connections with your colleagues - it's not all about work! + Team Sports: Teamwork makes the dream work, on and off the field. Employee Referral Scheme: Earn up to 5000 per referral by helping us build a team as exceptional as you are! Professional Fees Paid: We understand you're ambitious and we want to support your continuous learning and development. Private Healthcare via BUPA: Our colleagues' health and well-being are our top priorities. Private Dental: We care about your smile as much as you do! Eyecare: See the world more clearly and focus on what matters, thanks to our eyecare coverage. ?? Travel Insurance: We understand your safety and security are important, wherever you are.

Flexibility

: Finding the better way.


Growing Company with Opportunities for Career Progression: Your potential is limitless here! Hybrid Work Approach: Work-life balance tailored to your lifestyle. Learning Management System: Never stop learning, growing, and improving thanks to our amazing LMS team. 25 Days Holiday Allowance: Take the time you need to recharge and rejuvenate. ? Buy/Sell AL: Flexible holiday so you can balance work and life your way. Bike to Work Scheme: A healthier, greener way to start your day! Pension Contribution : Flexible options to help secure your long-term financial well-being. Life Assurance: Providing peace of mind for you and your loved ones. Interest-Free Season Ticket Loan: Making your daily commute a little easier. Training & Development Scheme: Begin your career journey with a team that invests in you!

About McBains

McBains is a standard-setting go-to property and construction consultancy providing a bespoke range of services to corporate clients and public bodies across the UK and Europe, and with wider global capability.



In fact, the McBains team has, does and can engage or address any property or construction concept, project, issue, opportunity, question or challenge anywhere in the world.



We have an in-touch and dynamic but considered approach. And as one of the longest-established consultancies in the UK, with a sound financial track record and confident investors, McBains provides a broad range of services to meet the unique and constantly changing requirements of a hugely diverse client portfolio.



With projects ranging from minor works to major contracts worth in excess of 200 million, we cover all major sectors, from office to residential, education to retail, health to custodial, infrastructure to transport and industrial to conservation.



Our expertise extends across all major disciplines: project monitoring, project management, quantity surveying, architecture, master planning & urban design, engineering, building surveying and sustainability.



We're known and noted for finding the better way.