Job Description

Job Title: Office Administrator / Document ControllerLocation:

Berkhamsted

Contract Type:

Part-Time or Full-Time

Salary:

"Competitive, depending on experience"

Start Date:

Sept 2025

About Us:

We are a well-established and growing

Civil and Structural Engineering Consultancy

, delivering high-quality design and technical solutions across a range of sectors including residential, commercial, and infrastructure. With a reputation for excellence and innovation, we're looking for a well organised and detail-oriented

Office Administrator / Document Controller

to support our team and help ensure the smooth running of both office operations and project documentation.

The Role:

This hybrid role is key to supporting the administrative running of the office and managing technical documentation for multiple engineering projects. You'll work closely with the office manager, engineers and directors, playing a vital part in ensuring the efficiency, accuracy and compliance of our internal systems and project outputs.

Key Responsibilities:

Role to include some or all the following

Office Administration:

Manage general communications, including post, phone calls and emails

Assist with scheduling, meeting coordination, and diary management for the team

Maintain office supplies and support upkeep of equipment and shared spaces

Help with HR administration tasks, including staff onboarding and record-keeping

Liaise with the Office/Finance Manager to ensure continuity across the two offices

Assist in collating monthly finance resources, including invoicing, expenses and other supporting documents

Support internal events, training sessions and office communications

Support and coordinate travel arrangements as and when required

Document Control:

Set up, organise and track project documentation in line with company QA processes

Maintain drawing registers, issue sheets, and revision histories

Distribute technical documents to clients, contractors, and consultants, recording correspondence

Ensure consistent document formatting, naming conventions, and version control

Handle sensitive information with discretion and always ensure confidentiality

What We're Looking For:

Experience in a similar administrative and/or document control role, ideally within engineering or construction

Understanding of document control procedures and familiarity with technical drawings

Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook)

Experience with document control software (e.g., SharePoint, Viewpoint, Aconex, Asite) desirable

Excellent organisation and attention to detail

Clear communication skills and the ability to work well with both technical and support teams

A positive, proactive attitude and willingness to take ownership of tasks

What We Offer:

A collaborative, friendly working environment within a respected consultancy

Opportunities for training and professional development

Flexible working arrangements and modern office facilities

Pension scheme and additional employee benefits

Involvement in impactful civil and structural engineering projects

How to Apply:

Please send your CV and a brief cover letter to accounts@burrowsgraha.com or contact us for more information

Job Types: Full-time, Part-time, Permanent

Pay: From 25,000.00 per year

Expected hours: 15 - 40 per week

Benefits:

Bereavement leave Casual dress Company pension Cycle to work scheme Flexitime Free flu jabs Health & wellbeing programme Life insurance Sick pay Work from home
Ability to commute/relocate:

Berkhamsted HP4 3EZ: reliably commute or plan to relocate before starting work (preferred)
Experience:

Administrative: 2 years (preferred)
Location:

Berkhamsted HP4 3EZ (preferred)
Work Location: Hybrid remote in Berkhamsted HP4 3EZ

Expected start date: 01/09/2025