Job Description

We are seeking a highly organised and proactive Office Administrator to support our operations team. This role is part-time (5 days per week - 10am - 2pm) and requires someone who can work independently with minimal supervision while also collaborating effectively as part of a team. The successful candidate will ensure smooth office operations, maintain compliance records, and support administrative tasks essential to the company's success.

Key Responsibilities:

Office Administration

Oversee daily office operations, ensuring administrative tasks are completed efficiently and accurately. Handle incoming calls, emails, and correspondence, responding professionally and directing queries as required, demonstrating excellent phone and written etiquette. Maintain organised records, files, and databases, ensuring data protection compliance. Organise and maintain files, both physical and digital, ensuring easy access to information. Perform data entry tasks accurately and efficiently, maintaining up-to-date records. Coordinate meetings, including scheduling and preparing necessary materials. Utilise Google Suite, Adobe for document creation, spreadsheets, and presentations. Order and manage office supplies, ensuring stock levels are maintained. Prepare reports, letters, and other documents as required.

HR and Compliance Support

Assist with maintaining employee records, including training compliance and staff documentation. Support the onboarding process for new employees, ensuring all necessary paperwork is completed. Track and update compliance documentation to meet CQC, HMRC, and Home Office requirements.

Finance and Invoicing

Support the finance team with basic invoicing, expense tracking, and record-keeping. Assist in maintaining financial records and liaising with external suppliers when necessary.

Scheduling and Coordination

Organise meetings, training sessions, and staff rotas to ensure smooth coordination. Manage diaries and appointments efficiently. Support care coordinators with logistical and administrative tasks as needed.

Requirements:

Proven experience in an administrative role, preferably within healthcare or social care. Strong ability to work independently with minimal supervision, while also collaborating effectively with a team. Excellent organisational and multitasking skills, with high attention to detail. Strong written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook) and administrative software. Strong computer skills, particularly in Google Suite, Adobe applications. Capable of typing efficiently with high accuracy for data entry tasks. Strong interpersonal skills to foster positive relationships within the team and with clients. Ability to handle confidential information with discretion and professionalism. Knowledge of CQC compliance and healthcare administration is an advantage but not essential.

Why Join Us?

Part-time role (5 days per week - 10AM - 2PM) offering flexibility. Competitive salary based on experience. Opportunity to work in a supportive and professional team. Professional development and training opportunities.

Apply Today!

If you are a proactive and organised administrator who can work both independently and as part of a team, we would love to hear from you.

Job Type: Part-time

Pay: 12.00-13.00 per hour

Expected hours: 20 per week

Benefits:

Employee mentoring programme Sick pay Transport links
Schedule:

Monday to Friday Weekend availability
Education:

A-Level or equivalent (preferred)
Experience:

Customer service: 1 year (required) Administrative : 1 year (required)
Language:

English (required)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person

Reference ID: Office Administrator Doncaster
Expected start date: 07/07/2025