Job Description

Your responsibilities

To play a key role in maintaining a productive and positive work environment. Reporting directly to the Regional HR Manager, you will be responsible for overseeing day-to-day office operations, managing administrative tasks, and supporting various functions within the organization.

Admin Support

Provide administrative support to the People & Organisation Team as needed. Check and distribute incoming post and packages. Facilitate the relationship with company couriers.

Facilities Support

Oversee and manage daily office operations, ensuring a smooth and efficient working environment. Implement and maintain office policies and procedures. Coordinate office logistics, including space planning, equipment procurement and maintenance. Collaborate with vendors to ensure the office is well maintained and equipped. Address any facility related issues promptly. Facilitate relationships with office utility providers and ensure uninterrupted services. Ensure meeting rooms are fully set up for scheduled meetings.

Feel Good

Facilitate communication within the office and collaborate on team activities. Ensure staff gifts are purchased and distributed efficiently.

Other/Ad Hoc

Manage travel arrangements for companywide events and team workshops. Serve as the point of contact for external enquiries and visitors. Monitor workplace Health & Safety measures. Purchase and set up new It equipment for new and existing staff members.

Your profile

Proven experience as an office manager or in a similar administrative role. Strong organisational and multi-tasking skills. Excellent communication and interpersonal skills. Proficient in MS Office. Problem solving ability and attention to detail. Must be able to attend the office at least 4 times a week.

What we offer

Responsible, exciting, and varied tasks with a lot of creative freedom in a dynamic company that has flat hierarchies and an open, relaxed working atmosphere in which everyone is on first name terms. A friendly, open-minded team consisting of approximately 280 employees in Munich, Leipzig and West Sussex (UK) as well as several beloved office dogs. Hybrid working policy. 25 days of well-deserved annual leave days. Private company pension scheme. Life assurance scheme. Various internal as well as external training possibilities. Different employee discounts - for our humans as well as their pets! Regular team and company events. Coffee, hot chocolate, tea, and other cool soft drinks such as water and juices as well as fresh fruit, small snacks are available to you free of charge. An all encompassing Employee Assistance Programme. Many other great benefits that we will gladly present to you in more detail during your recruiting process!

How to Apply

We are looking forward to your cover letter, CV as well as your potential start date and salary expectation.

Job Types: Part-time, Permanent

Pay: 13,000.00-15,000.00 per year

Expected hours: 20 per week

Benefits:

Additional leave Bereavement leave Casual dress Company events Company pension Employee discount Free parking Health & wellbeing programme Life insurance On-site parking Sick pay
Schedule:

Monday to Friday No weekends
Education:

GCSE or equivalent (preferred)
Experience:

Administrative : 2 years (required)
Language:

English (required)
Licence/Certification:

Driving Licence (required)
Work Location: In person