Job Description

About Us

AHR is a multi-award winning architecture and building consultancy practice. Based on our strong heritage and breadth of services, we provide imaginative solutions to make a positive contribution for our clients, society and the built environment.


Our people make us who we are - we are a people business and want to create a welcoming and supportive environment where all can flourish. We see diversity as a strength which creates fresh perspectives and generates new ideas.


We enjoy what we do and are determined to do an outstanding job. We deliver best when working in teams. Our culture is a product of the combined mindsets and behaviours of our people.


We now have an exciting opportunity for an Office Administrator to join our creative and friendly team in Huddersfield.

Job Purpose

Responsible for providing administration support to colleagues in the Huddersfield office and those working remotely alongside supporting the Office Manager with the smooth running of the Huddersfield office.

Relationships

Builds and maintains excellent working relationships with all employees and directors.

Work Arrangement

This is a full-time, permanent position based on-site, 5 days per week.

Key Responsibilities

Provide efficient and proactive administration support to project teams in the Huddersfield office and those working remotely. General office support, including the distribution of post, binding documents, photocopying, scanning, preparing refreshments for client meetings and arranging local deliveries and/or collections. Ensure that the office (including reception area, kitchen and conference rooms) are well presented and furnished with the required items. Maintain conference room diaries and be responsible for room bookings. Greet all visitors and provide refreshments for meetings. Provide administrative support to the Office Manager, this may include archiving, assisting with colleague and client events, typing correspondence, ordering stationary, kitchen and office supplies. Organise and manage travel and hotel bookings for employees. Provide full time cover as and when required to cover sickness and holidays.

Job Knowledge, Skills & Experience

Strong IT skills, fully conversant Microsoft Office packages, in particular Word, Excel, Outlook and PowerPoint. Excellent telephone and in-person professional manner Excellent standard of copy typing skills The ability to work on own initiative without supervision Positive and proactive approach to team working Excellent planning and organisation skills with ability and willingness to take responsibility for planning and prioritising own workload Able to maintain a high level of confidentiality in all work Able to plan and organise their workload, and work effectively to meet deadlines and manage priorities with minimum supervision Able to work under reasonable work-related pressure and meet tight deadlines Able to work collaboratively in a team environment Able to build and maintain good working relationships with clients, team members, colleagues and third parties

Personal Qualities

Able to deal with conflict in a calm and patient manner Able to perform effectively under reasonable levels of work-related pressure Able to manage relationships with tact and diplomacy Presents AHR and the services we offer in a professional and appropriate manner Positive and proactive attitude A flexible approach and ability to cope with the varying demands of the role and the multi-tasking required Methodical and reliable Self-motivated Displays enthusiasm and is able to motivate other team members Keen to develop their individual capability and that of the team Willing and able to assist team members during periods of absence
This job description is not intended to be all-inclusive and other duties within the practice may be required. Job descriptions do not form part of the contract of employment. Job descriptions will be reviewed annually and when necessary in accordance with organisational needs and any major changes will be discussed with the post holder.

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