Job Description

Job description;

We are looking for an experienced office administrator to work at our head office in Kingston upon Thames initially on a fixed term basis with the potential to go permanent for the right candidate.

Our company works on many different property development projects and you will assist project coordinators in their administration tasks as well as support the CEO in his duties covering PA tasks.

Your role is pivotal, acting as coordinator and communicator between the Directors and the contractors and site construction teams, if any. You need to be able to have a good repour with a variety of people, understand there issues and communicate these to the Directors.

Diversity of projects and tasks makes this work challenging and enjoyable.

Potential for a permanent role.

Responsibilities:

- answering the telephone and meeting/greeting visitors in to the office

- controlling the calendar and communicating schedules

- Talking to site staff on the phone

- ordering stationery and supplies, delivering exam papers and supplies for sites

- taking minutes of the meetings

- booking appointments

- dealing with mail / courier services

- recruitment

- preparing data for payroll

- controlling employees holidays entitlement

- scanning and filing documents

- following the company procedures and making sure they are followed by everyone in the company

- admin support to other members of the team.

- sale of the equipment and arranging the returns

- online and telephone payments

- controlling deadlines of contracts/policies

- writing / sending official letters

- distribution of correspondence

- other ad hoc duties

Required

- Fluent English (writing and speaking)

- Experience in the construction industry

- Experience in using the software: Office 365 (required), Teamwork,

- Basic IT skills (computers set up, telephone systems, company software)

- Problem solving attitude

- attention to details

- confident communicator (written, verbal)

- ability to work independently

The successful candidate will be;

- Loyal and willing to learn

- conscientious and diligent

- friendly and helpful

If you are interested in the above role please apply via Indeed by sending to us your CV and cover letter. Please let us know why you are the best person for this position.

NO AGENCIES PLEASE

Job Type: Full-time

Pay: 500.00-510.00 per week

Application question(s):

Do you speak German? Are you easily able to commute to our offices in Kingston Upon Thames? Do you have experience in the construction industry?
Work Location: In person