Job Description

Key Responsibilities:

Document Management and Control:

Maintaining and updating records: This includes site registers, drawings, specifications, and other project-related documents. Receiving, capturing, collating, and distributing information Document and revision control: Implementing systems to track document versions and ensure that the latest information is always used. Implementing and managing document management systems: This will involve electronic document management software such as rdrive for Quality Assurance purposes.
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Communication and Coordination:

Dealing with queries, complaints, and requests for information: Responding to inquiries in a timely and professional manner. Scheduling visits and meetings: Organizing site meetings, inductions, and other appointments. Taking minutes at meetings: Recording key decisions and action points.
Office Management and General Administration:

Office management and general clerical duties: Maintaining site offices, managing stationery and supplies, and handling general correspondence. Typing up documents and reports: Preparing professional and accurate written materials. Managing diaries and booking rooms: Organizing the schedules and meeting spaces for the site team. Coordinating logistics for site personnel and visitors. Printing and photocopying: Producing necessary documents.
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Support to Site Management: Assisting in the preparation of weekly and monthly reports: Providing data and administrative support for progress reports. Supporting site management with day-to-day site activities: This can include booking deliveries, organizing site access, and other logistical tasks.
5. Health, Safety, and HR Support:

Work related to the company's corporate social responsibility (CSR). Work related to human resource management (HR): This might include assisting with onboarding new staff, maintaining personnel records, and managing timesheets. Potentially assisting with site safety inductions and record-keeping.
Skills Required:

Individuals in construction site administration roles typically need:

Strong organizational and time-management skills. Excellent communication and interpersonal skills. Proficiency in IT and relevant software packages. Attention to detail and accuracy. Ability to work independently and as part of a team. Problem-solving skills. Understanding of basic mechanical and electrical processes and terminology (beneficial but not essential).
Job Type: Full-time

Pay: 13.85 per hour

Benefits:

Company pension
Schedule:

Monday to Friday
Language:

English (required)
Work Location: In person