Job Description

Job Overview

We are seeking a highly organised and proactive Office Administrator to join our team. The successful candidate will play a vital role in ensuring the smooth operation of daily office functions, providing administrative support across departments, and maintaining efficient communication channels. This paid position offers an excellent opportunity for individuals with strong organisational skills and experience in office administration to contribute to a dynamic work environment.

Duties

Manage incoming calls and direct them appropriately using excellent phone etiquette Organise and maintain digital and physical filing systems for easy retrieval of documents Prepare, review, and distribute correspondence, reports, and presentations using Microsoft Office and Google Workspace Perform data entry tasks accurately within programmes such as Smartsheet, QuickBooks and other relevant software Schedule appointments, meetings, and coordinate calendars for team members Assist with invoicing, billing, and basic bookkeeping activities Support team members with administrative tasks including photocopying, scanning, and mailing Maintain office supplies inventory and place orders as needed to ensure smooth operations Support onboarding processes for new staff members Manage building and residential tenancies Schedule maintenance works Organize periodic office events and outreach activities Organize and post for Social Media content Support HR needs Use our ISO 9001, 14001, 45001 system and provide input to for Quality Assurance Support work undertaken for Project Bids

Qualifications

Proven office experience or administrative background with a strong understanding of office procedures Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and QuickBooks Excellent organisational skills with the ability to prioritise tasks effectively Strong typing skills with high accuracy and attention to detail Demonstrated experience in data entry and clerical work Good communication skills with professional phone etiquette Ability to work independently as well as part of a team in a fast-paced environment Previous experience with administrative software and tools is desirable but not essential; training will be provided where necessary
This position offers an engaging environment where organisational excellence is valued. We welcome motivated individuals eager to develop their administrative career within a supportive team.

Job Type: Full-time

Pay: 28,000.00-45,000.00 per year

Ability to commute/relocate:

London N1 2SF: reliably commute or plan to relocate before starting work (required)
Education:

Certificate of Higher Education (preferred)
Experience:

full time: 2 years (required)
Work authorisation:

United Kingdom (required)
Location:

London N1 2SF (required)
Work Location: In person