Job Description

Overview

James Thomason Joinery provides mid to large projects delivering from general joinery to highly innovative bespoke projects that push the boundaries of design. We are a trade contractor specialising in timber and metal fire doors, providing high-grade commercial interiors, bespoke joinery, multi-trade fit outs, partitioning & architectural glazing with clients throughout the UK.

We are seeking a dedicated and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks and providing clerical support. This position requires strong organisational skills, proficiency in various software applications, and excellent phone etiquette. If you are a proactive individual with a passion for office management, we would love to hear from you.

Responsibilities

Manage day-to-day administrative tasks to ensure the efficient operation of the office. Perform data entry accurately and maintain organised records. Managing joiners support processes for scheduling, training, system access, uniform, holidays and absence, PPE equipment Assisting with quotations and procurement of stock Managing the creation and delivery of Health & Safety documentation for the onsite team and client Managing the team communications process for company updates, H&S awareness, and any other business Designing social media updates for company platforms and keeping the company website updated and current Overseeing the company processes for fleet management, audits, certification, tax, insurance, and credit checking Answer phone calls professionally, addressing inquiries and directing calls as necessary. Assist in scheduling appointments and managing calendars for team members. Prepare and distribute correspondence, reports, and other documents as required. Maintain an organised filing system for both physical and digital documents. Support the team with clerical duties such as typing, photocopying, and scanning documents. Collaborate with colleagues to ensure effective communication and workflow within the office.

Qualifications

Proven experience in an administrative or clerical role is preferred. Proficient in using computerised systems, particularly Microsoft Office, and Google Suite. Strong organisational skills with an ability to manage multiple tasks efficiently. Excellent typing skills with attention to detail. Demonstrated phone etiquette and strong communication skills. Ability to work independently as well as part of a team. A proactive approach to problem-solving and time management. Diploma or certification in office management or administration desirable
If you possess these skills and are looking for an opportunity to contribute to a dynamic team, we encourage you to apply for the Office Administrator position.

Job Type: Full-time

Pay: 23,500.00-29,000.00 per year

Benefits:

Free parking On-site parking
Schedule:

Monday to Friday
Experience:

Administrative: 3 years (preferred)
Language:

English (required)
Work Location: In person

Reference ID: Office Admin 07/25
Expected start date: 30/06/2025