Job Description

Job Summary

We are seeking a highly organised and proactive Office Administrator to join the Lytham Hall team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing office resources, and providing face to face assistance to customers, estate colleagues, and volunteers. This position requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Role Duties

Working in the reception area, including welcoming customers and guests Dealing with company correspondence, including phone calls, emails, letters and packages Handling bookkeeping, budgeting and billing cycles for the business alongside colleagues and the Office Manager Organising meetings, scheduling appointments and overseeing event details alongside the Deputy Manager Working closely with other administrative colleagues and the Office Manager Accurately record and update financial, personnel, and customer information Upkeep of office supplies, including stationery and multimedia equipment to ensure smooth office operations

Specialized Duties:

Depending on the specific needs of the estate, the role may also involve tasks related to events, visitor management, or other aspects of estate operations Maintain effective phone etiquette while handling incoming calls and inquiries.

Requirements

Proven experience in an administrative role or similar position. Proficiency in Microsoft Office 365 suite is essential. Familiarity with accounting software is preferred, but not essential Strong organisational skills with the ability to manage multiple tasks simultaneously. Excellent communication skills, both verbal and written, with ability to interact effectively with colleagues, visitors, volunteers, and other stakeholders. Strong face to face customer service skills and phone etiquette, to provide a positive and helpful experience to visitors. Strong ability to manage bookings and appointments within a busy office environment Ability to work independently as well as part of a team.
The role is varied and fulfilling, and is required on a full day part time basis, with Saturday as one of your regular working days. Flexibility is important to provide cover for other office colleague holidays on occasion.

If you are a motivated individual looking to contribute to a dynamic office environment, we encourage you to apply for this exciting opportunity.

Job Type: Part-time

Pay: 12.71 per hour

Expected hours: 15 - 22.5 per week

Benefits:

Company pension Discounted or free food Employee discount Free parking
Schedule:

Every weekend Monday to Friday
Work Location: In person

Application deadline: 26/06/2025
Reference ID: Lytham Hall Office Administrator
Expected start date: 07/07/2025