As an administrator working for a successful and established team of structural engineers you will be the first point of contact for all customer and contractor enquiries. You will be required to liaise with multiple parties to arrange site visits and inspections, and provide continued up to date information regarding ongoing projects. You will be responsible for a range of administrative tasks including diary management, report writing and billing and will need to provide an effective, efficient and professional support to the structural team.
Responsibilities
To manage all aspects of a busy office environment, providing support to the team of structural engineers.
Responsibilities To Include:
Appointment scheduling & efficient management of multiple diaries
Dealing with and responding to customer queries, providing accurate information about the company's services, including processes, prices and lead times
Sourcing quotations from contractors and coordinating site visits for projects
Collation of monthly timesheets & billing of fees
Raising invoices and accounts reconciliation
Accurate & efficient writing of structural reports
Updating company insurances
Maintaining up to date documentation
Managing office stock levels
Effective handover to administrative colleagues
Skills & Qualifications
Previous Office/Administrative role experience is essential
Proficient MS Office user (MS Excel, Outlook, & Word is essential)
Excellent interpersonal and team working skills combined with an ability to communicate professionally both verbally and in writing
Excellent organisational & planning skills in a fast paced environment
Excellent time management skills & the ability to multitask and prioritise work
Ability to work independently and use own initiative
Display exceptional attention to detail & problem solving capabilities
Excellent telephone manner
Knowledge or experience in construction industry desirable but not essential
As part of a job share, flexibility for holiday cover is essential
GCSE or equivalent ; Additional qualifications and/or experience relating to Administration/Office Management.
Company Overview
We are a Structural Engineering Consultancy based in Macclesfield town centre with excellent transport links to the surrounding areas. We are a small but hardworking team and provide a supportive environment. We are a professional practice with a relaxed, friendly feel, closer to a family-run business than a corporate office.
Job Type: Part-time
Pay: 13.40 per hour
Expected hours: 15 per week
Benefits:
Casual dress
Company pension
Cycle to work scheme
Free flu jabs
Free parking
On-site parking
Sick pay
Transport links
Language: