Job Description

Location:

Malton

Job Type:

Full Time

The Ideal Candidate:

This new and exciting position of

Office Administrator

provides the opportunity to make a significant impact in a crucial area of our Firm. Acting primarily as the point of contact for new clients in the Commercial department, but available to assist other departments when required, serving as a central resource to facilitate a smooth, welcoming, and efficient administration and onboarding processes.

This role involves coordinating communication and activities between clients and legal teams to ensure the timely completion of all initial documentation, compliance checks, and preliminary assessments.

Responsibilities include:

Managing file openings within the case management system. Creating matter contacts and entity links. Conducting identity and Anti-Money Laundering (AML) checks. Handling the distribution and collection of necessary client documentation. Assist with post distribution across the office including receiving and opening post, allocating post to the correct individual and assisting with preparing the outgoing post. Providing Reception cover as and when needed in the absence of the Receptionist due to sickness, annual leave or unexpected absence. Accurate and efficient typing of documents, correspondence, and records, providing general administrative support to ensure smooth office operations to all departments when required.

Requirements/Desirables:

Minimum of 2 GCSEs (or equivalent) graded C or 4 & above, including English and Maths; further education or relevant legal administration qualifications are advantageous. Previous experience in a legal, compliance, or professional services environment is preferred. Familiarity with case management systems and document handling in a law firm setting is beneficial. Proficient in Microsoft Office applications and digital case management systems. Strong data entry, record-keeping, and document management abilities. Excellent written and verbal communication skills. Ability to interact professionally and empathetically with clients and colleagues at all levels. Strong attention to detail and ability to manage multiple tasks simultaneously. Effective time management and prioritisation in a fast-paced environment.

Benefits:

Team Building

- Corporate volunteering, regular staff wellbeing events including office treat days, colleague of the month, Christmas party

Professional Development

- Structured, funded and supported training encouraged

Bonus Scheme

- criteria for eligibility

Health and Wellbeing benefits

Legal services

- criteria for eligibility

Enhanced annual leave

Long Service Award

Cycle 2 Work Scheme

- criteria for eligibility
At

Ware & Kay

we are committed to attracting talented individuals and pride ourselves on providing a supportive and inclusive environment. Our staff are given the best opportunities to take ownership of their career and their professional development.

Over the last 200 years, we have established ourselves as a leading Yorkshire law firm, we are trusted by our community and our reputation precedes us.

Our

Visions and Values

are paramount to our clients and our staff. So, if you are committed, approachable and embody integrity in everything you do then we want to hear from you!

Job Type: Full-time

Pay: 22,222.00 per year

Benefits:

Company events Cycle to work scheme
Ability to commute/relocate:

Malton (North Yorkshire): reliably commute or plan to relocate before starting work (preferred)
Work Location: In person