Job Description

About Us

EcoFactor Ltd is a growing HVAC (Heating, Ventilation & Air Conditioning) company based in Epping. We deliver installation, maintenance, and compliance services for healthcare, commercial, and residential clients -- including NHS sites. We are an equal-opportunity employer. We value diversity and welcome applications from all qualified individuals.

The Role

We're looking for a reliable, experienced

Office Administrator

to support our small, professional team. You'll help manage day-to-day operations with a focus on subcontractor paperwork, compliance, and job coordination. This role suits someone organised, dependable, and confident working independently in a technical office environment -- ideal for an experienced construction administrator seeking a flexible, part-time position.

Key Responsibilities

Manage subcontractor and supplier paperwork (insurance, certificates, accreditations, compliance documents). Liaise with accountants for CIS, VAT, and bookkeeping queries. Assist with purchase orders, invoice queries, and filing. Maintain job files and documentation accurately. Coordinate document control and version tracking for key projects. Support ISO 9001 processes, Health & Safety, and accreditation renewals (CHAS, SafeContractor, Constructionline). Liaise with clients, suppliers, and engineers by phone and email. Provide general office admin and basic HR admin support to the management team.

Requirements

Minimum 5 years' experience

in a construction or technical office environment. Strong working knowledge of

Microsoft Office

(Word, Excel, Outlook). Experience using

Xero or similar accounting software

. Familiarity with

job management or CRM systems

(e.g. Workever, Commusoft) desirable. Familiarity with

ISO 9001 processes and document control

. Excellent organisational and communication skills. Strong attention to detail and the ability to work independently.

Hours & Pay

15-18 hours per week

, ideally across

three short days

. Office-based role in

Epping

.

25,000-30,000 per year (pro rata)

depending on experience.

28 days' annual leave (including bank holidays), pro rata

.

To Apply

Please send your CV and a short note explaining your relevant experience and preferred working pattern to Terry

Job Types: Part-time, Permanent, Temp to perm

Pay: 25,000.00-30,000.00 per year

Expected hours: 15 - 18 per week

Benefits:

Employee discount Free parking On-site parking
Experience:

Construction Admin: 5 years (required)
Language:

English (required)
Work Location: In person

Reference ID: EFOAB2