Job Description

ABOUT US:

Leading specialist in non-destructive testing (NDT), remote visual inspection (RVI), and advanced inspection technologies. Based in Aberdeenshire, we support industries including energy, utilities, defence, and infrastructure. We are committed to delivering high-quality, responsive services with safety and professionalism at the core of everything we do.

THE OPPORTUNITY

We are looking for a proactive and detail-oriented Office Administrator to join our busy operations team. This is a key role providing daily administrative support to ensure smooth and efficient business operations.

QUALIFICATIONS & SKILLS:

No formal academic qualifications required, but previous office-based experience is essential Professional and confident telephone manner Strong interpersonal skills with the ability to engage effectively with colleagues at all levels Solid working knowledge of Microsoft Office (Outlook, Word, Excel) Excellent organisational skills and keen attention to detail Ability to multitask and manage competing priorities Self-motivated and dependable team player Willingness to undertake job-specific or employer-led training as needed

EXPERIENCE:

Experience working in the oil and gas or technical services sectors. Familiarity with ISO 9001 quality systems or similar. Previous involvement in managing competency and training certification records. Experience of personnel logistics - booking accommodation and travel and managing the on pass of these details. Use of SharePoint or other cloud-based systems. Exposure to procurement support and document control processes. Minimum of five years' relevant work experience.

KEY RESPONSIBILITIES:

The following list of duties undertaken by the company Operations Administrator include the following tasks but is not exhaustive:

Answering incoming calls and managing shared inboxes Booking travel, accommodation, and training for team members Supporting equipment dispatch and liaising with the workshop team Preparing job files and maintaining up-to-date records Raising and tracking purchase orders to fulfillment. Assisting with collation of RAMS packs and customer-facing documentation Updating internal systems and SharePoint databases Supporting HR admin tasks, including tracking of training records Filing, scanning, and general office support Acting as a liaison point of contact for field technicians Assisting the Senior Management Team with administrative support as needed

WHAT WE ARE LOOKING FOR:

Proven background in administration or office support Excellent written and verbal communication skills Competency with Microsoft Office suite A strong team player with a positive and flexible approach Able to work independently and adapt to changing priorities Keen to contribute to a high-performing and supportive team A positive, can-do attitude

DESIRABLE:

Familiarity with ISO 9001 or working in a quality-assured environment Experience with SharePoint or cloud-based systems

WHAT WE OFFER:

A supportive working environment in a well-established company On-the-job training and development Opportunity to work with a friendly and experienced team Free on-site parking Company pension scheme
Job Types: Part-time, Temporary
Contract length: 6 months

Pay: 13.00 per hour

Expected hours: 24 per week

Schedule:

Monday to Friday
Application question(s):

Do you have any experience booking travel and accomodation within a workplace setting?
Experience:

Administrative: 3 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person