Job Description

Job description

We're recruiting for an Office Administrator with a passion for technology to join our small growing IT Business. This is a permanent role and we are looking for someone that is going to grow with the Business and the role, highly organised and play a crucial role in ensuring the smooth operation of our office. You will play a vital role in the running of the day to day admin activities and contributing to a positive work environment.

Duties will include the following:

Reception/Office Administration

Greet and welcome our visitors, organising shipments and collecting inbound deliveries. Manage all office needs and serve as front line support. Answer telephone, direct calls and take messages. Create and revise administrative templates in Microsoft Office, i.e.; Excel, Word, PowerPoint, etc. Maintain company diary / schedule / co-ordinating with consultants and clients. Co-ordinate meetings and use of conference room. Assist in filing duties and general office tasks, keeping the office presentable and tidy. Open, sort and route incoming mail and prepare outgoing mail. Book employee travel where required. Process Customer Contracts annually and manage the contract billing. Stock procurement and ordering. Producing Customer reports where applicable, asset management etc. Provide other administrative support to organisation staff as needed. Assist with booking company events.

Sales

Generate and create low level quotations for Customers, IT equipment and service time. Assist the Sales Director on pre-sales activities as required.

Bookkeeping

Post client transactions involving receipts, disbursements, accounts payable, inventory, and accounts receivable to general ledger accounts (Xero) Receive, record and deposit cheques and other client payments in bank accounts as necessary. Process client invoices and assist with the preparation of client billings. Perform routine debt management calls to clients, providing statements, duplicate invoices and maintaining records associated with debt collection activities.

Payroll and Human Resources

Verify all client new hire paperwork is complete and maintain client personnel files. Compile and enter payroll data from related paperwork, i.e. time sheets, personnel actions, etc., into payroll system ensuring accurate reporting and processing holiday and expenses reports. Schedule meetings and interviews as requested by HR Director

Qualifications & Experience

2+ years of work experience ideally as office administrator and/or bookkeeper and ideally with a Finance, HR or Accounting firm. Technical knowledge in using Microsoft Office products, SharePoint, Office 365 and Xero accounting software (or other small business software). Familiarity with office equipment such as printers, scanners, and telecommunication systems is advantageous. Excellent typing skills with attention to detail in all written communications, strong in both written and verbally communication.

Personal Attributes

Comfortable working in a growing business and with a flexible outlook to work duties. Solid organisational and management skills including; ability to establish priorities, navigate back and forth between multiple tasks/priorities. Client focused with strong desire to identify client problems and create actionable solutions. Responsive and uses tact, diplomacy, good judgment as well as confidentiality in all communications. Strong communicator who is comfortable on both inbound/outbound calls.
Job Type: Full-time

Pay: 24,000.00-27,000.00 per year

Benefits:

Casual dress Company events Company pension Discounted or free food
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 31/05/2025