Job Description

In the role of Office Administrator/Bookkeeper, you will be essential in managing daily administrative tasks and maintaining accurate financial records. Reporting to the contracts manager, you will utilize your core skills in computer proficiency, organizational abilities, and effective communication to support office operations. Your premium experience in an office setting, combined with relevant expertise in Microsoft Office, Sage, and data entry, will ensure efficient workflow and excellent customer service. Join our team to contribute to a well-organized and productive work environment while enhancing our administrative functions.

General office duties including keeping office clean and tidy; reception and telephonist duties.
Purchase Orders Administration: Correlate all purchase order numbers and allocate them to respective projects. Maintain records of ongoing project costs and provide monthly summaries and a final summary at project completion.
Labour and Subcontractor Management: Collect and allocate labour-only subcontractor and employee hours to each project. Prepare weekly summaries for wages and monthly summaries for project costs, including materials and subcontractors.
Government Correspondence: Liaise with government bodies such as NIE, NI Water, and Openreach for applications and schedule site dates.
Customer and Supplier Relations: Correspond with customers to have minor works amendments and sign off sheets prompty to ensure timely completion On projects.
Health and Safety Compliance: Assist Contracts Manager with health and safety.

Required Skills
Microsoft ExcelOutlookMicrosoft Word
Previous experience in a similar administrative role preferred.
Strong organizational and multitasking abilities.
Excellent communication skills for liaising with various stakeholders.
Proficiency in Microsoft Office suite.

Familiar with general account admin

Bonus skills

Knowledge of sage or similar software

Knowledge of health and safety regulations and compliance.

Benefits:
Competitive salary based on experience.
Opportunities for professional development and training.
Dynamic and collaborative work environment.

If you meet the above qualifications and are looking to join a growing team in a challenging yet rewarding role, please submit your resume and cover letter to . We look forward to welcoming the right candidate(s) to our team at Stubbs Construction.

Job Types: Part-time (22.5hrs/week). Temporary (approx 9 months but with the potential to become a permanent role)

Experience:
Customer service: 1 year (preferred)
Administrative experience: 1 year (preferred)

Language:
English (preferred)

Licence/Certification:
Driving Licence (preferred)

Ability to Commute:
Work Location: Lisnaskea

Job Type: Part-time

Pay: 13.00-15.00 per hour

Expected hours: 23.5 per week

Benefits:

Company pension Employee discount Free parking On-site parking Sick pay
Schedule:

Flexitime Monday to Friday
Experience:

Administration: 1 year (required)
Language:

English (required)
Work Location: In person

Reference ID: OA01