Job Description

Overview

We are seeking a proactive and organised Office Administrator with bookkeeping experience to join our growing team in Harpenden. This hybrid role will support the smooth operation of our office, ensuring efficient day to day tasks and financial records for our high end construction projects. You will work closely with our management team contributing to the seamless delivery of luxury homes and developments. This role requires very strong organisational skills and the ability to multitask effectively. The Office Administrator will be the first point of contact for assisting the management team, making excellent communication and organisation essential. The role will consist of approximately 50% administrative duties and 50% bookkeeping.

About Us

Greenfield Projects are a luxury residential construction company specialising in high-end renovations and bespoke new builds in the Hertfordshire area. Our clients are discerning professionals seeking turnkey premium solutions. We pride ourselves on delivery exceptional quality and we're seeking organised, proactive team member to support our office operations and bookkeeping functions.

Responsibilities

Manage daily office tasks: answering calls, responding to emails, scheduling meetings and handling correspondence. Help maintain bookkeeping records using Xero including invoicing, expense tracking and supplier payments. Liaise with suppliers, subcontractors and clients to ensure timely communication. Maintain a professional phone etiquette while handling incoming calls and inquiries. Provide administrative support to management team as needed. Organise and maintain filing systems for project records. Organise office supplies and maintain inventory levels to ensure smooth operations. Support the team with ad-hoc administrative tasks to keep our projects on track. Utilise Google Suite for document creation, collaboration, and communication within the team. Support the organisation of meetings and events, including scheduling and preparing materials.

Skills

Proficient in data entry with a high level of accuracy. Experience with Xero or similar accounting software is advantageous. Strong typing skills with attention to detail. Excellent phone etiquette and interpersonal communication skills. Proven administrative skills with a focus on clerical tasks. Strong organisational abilities to manage multiple tasks effectively. A Strong level of excel experience and understanding is required Proficient in using computerised systems and software applications, particularly Google Suite. Any Construction industry experience will be advantageous.
If you are an enthusiastic individual looking to contribute to a relaxed and friendly office environment, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: 18.00-23.00 per hour

Expected hours: 20 - 30 per week

Benefits:

Free parking On-site parking
Work Location: In person