Job Description

Overview

We are seeking a highly organised and professional Administrative Assistant to join our team. This role involves providing essential administrative support to ensure the smooth operation of our office. The ideal candidate will possess excellent communication skills, be proficient in typing, and have the ability to handle multilingual tasks, including translation and bilingual communication in Polish and English. This position offers an opportunity to work in a dynamic environment where organisational skills and attention to detail are highly valued.

Duties

Manage and maintain schedules, appointments, and meetings efficiently. Handle correspondence via email, phone calls, and postal services with professionalism. Prepare, proofread, and edit documents, reports, and presentations. Assist with translation tasks and communicate effectively in multiple languages as required. Organise files, records, and documentation to ensure easy retrieval and confidentiality. Support team members with various administrative tasks such as data entry and documents preparation. Maintain office supplies inventory and liaise with vendors when necessary. Provide excellent customer service by responding promptly to enquiries from clients or visitors.

Requirements

Proficiency in English and Polish (bilingual or multilingual) are necessary. Strong communication skills, both written and verbal. Excellent typing speed with high accuracy. Ability to translate documents or conversations between languages effectively. Organised with exceptional attention to detail and time management skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) or similar programmes. Ability to work independently as well as part of a team in a fast-paced environment. Discretion and confidentiality when handling sensitive information. This role is ideal for a proactive individual who thrives on organisation and effective communication within a professional setting.
Job Types: Part-time, Permanent

Pay: 13.00-20.00 per hour

Expected hours: 10 - 25 per week

Benefits:

Flexitime
Work Location: In person