Job Description

Job Title:

Office Assistant - HR and Accounts

Section:

Finance & HR

Reports to:

HR & Finance Manager

Location:

New Course and Old Course when needed

Salary:

Up to 12.70 per hour (age dependent)

Hours of Work:

Flexible working hours, approximately

16-20 hours per week

, ideally across 3 days. Hours may increase during busier periods (e.g. summer) and decrease slightly in quieter months (e.g. winter), depending on business needs and your availability.
This role offers flexibility and can be adapted to suit school hours or other commitments. You must be able to attend

all Board meetings (approx. 8 per year), which are held in the evenings (16:30 - 19:00)

Additional hours may become available as the role evolves.

Minchinhampton Golf Club has over 130 years of history and three outstanding golf courses. It has an excellent reputation not only for its courses, but also for its food, customer service, and attention to detail for Members and Visitors.

Main Purpose of Job

Within our people-focused business, we are looking for a personable individual with great attention to detail to join our team and support with office administration.
You'll work closely with our busy HR & Finance Manager, supporting a range of HR, admin, and finance-related tasks across approximately 60 staff and the Board of Directors. This is a varied role that would suit someone looking to gain experience in an office environment.

Key Responsibilities

In HR & Administration:

Support the onboarding process for new staff, including creating and issuing starter packs Maintain and update the HR database (web-based system) - record holidays, sickness, etc. Help scan, organise and upload documents digitally Provide administrative assistance for internal processes and audits

Board Support:

Liaise with the Chairman to agree on meeting dates (approx. 8 meetings annually) Issue invitations and log apologies Book meeting rooms Remind the GM & Directors about submission deadlines for reports Issue agendas and upload relevant documents Attend meetings, take notes, and draft minutes Maintain and track the Board action list Assist with AGM (May) and General Meeting (November) preparations Provide occasional support for the Courses Committee and Golf Committees (max 4 times/year)

Finance Support (Training Provided):

You will also assist with basic finance tasks, including:

Creating and issuing

customer invoices

Filing finance documentation

in an organised and accessible system Assisting with

ad hoc finance jobs

as required by the Finance Manager

Skills & Experience:

Basic understanding of Microsoft Office (especially Word and Excel) Comfortable using online systems or willing to learn (e.g. HR databases, accounting software) Organised, with excellent attention to detail Willing to handle confidential information with discretion Excellent written and verbal communication skills Reliable and able to work independently after training Previous experience in an office or finance role is helpful but not essential Driving licence (required)
Job Type: Part-time

Pay: Up to 12.70 per hour

Benefits:

Company pension Flexitime Free parking On-site parking
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person

Reference ID: Office Assistant - HR and Accounts