24 Hours per week - 6 hours per day over 4 days, term time only
To start ASAP (subject to recruitment checks)
Please visit the LEO Academy Trust website for details of how to apply and for further information about the role.
Are you a highly organised, dynamic individual with a passion for supporting a bustling school community? Do you thrive in a fast-paced environment where no two days are the same? We are looking for an enthusiastic and proactive part-time office assistant to join our friendly school office team!
Based in a busy Primary Academy, you will be at the heart of the school's daily operations. Working collaboratively with the rest of the office team and the wider school community, you will play a vital role in ensuring the office runs efficiently and effectively.
You'll be one of the first points of contact for pupils, parents, visitors, and staff. You'll be an ambassador for the school, helping to create an outstanding first impression.
Your diverse and exciting responsibilities will include:
Being the welcoming face and voice of the school, handling telephone calls, dealing with queries, and communicating vital information to stakeholders, including parents, regarding clubs, pupil illness, school trips, and notices.
Providing essential secretarial support to school staff, producing well-presented and accurate documents.
Utilising the school's management information system (Arbor) to input data, create, and maintain accurate pupil records, including student house team allocations. You'll need to be prepared to undertake necessary Arbor training.
Keeping the school community informed by updating the school's website and ensuring information is accurate.
Supporting student welfare by dealing with minor injuries and administering first aid. You will ideally hold relevant first aid qualifications and be willing to attend training for specific medical conditions. Maintaining accurate health records and liaising with the School Nurse are also key.
Assisting with attendance and school meals administration, ensuring correct attendance marks are entered and liaising with the school kitchen daily regarding meals and dietary requirements. This includes assisting with chasing parents/carers regarding absences.
Helping to make exciting educational visits and extra-curricular activities happen by assisting with bookings, costing, completing paperwork, and liaising with parents and club providers.
Supporting the school by assisting with setting up payment items, banking, and proactively chasing outstanding monies. You'll also manage wraparound care registers, requests, and payments.
Playing a role in safeguarding by ensuring visitors are signed in and out correctly and adhere to school procedures. You will actively promote the safeguarding of all pupils and adults and adhere to statutory guidance.
Assisting with Health & Safety and Security checks, including using the visitor logging system and helping with emergency evacuation procedures.
Managing minibus bookings and assisting with ordering and deliveries
To thrive in this role, you will need:
A minimum of 2 years of recent experience working in an office environment.
Excellent ICT skills, including Google Level 1 training.
Excellent numeracy and literacy skills.
The ability to plan and develop systems.
The ability to relate well to children and adults.
The capacity to work constructively as part of a team.
The ability to work under pressure and to deadlines, prioritising tasks effectively.
A willingness to undertake training as appropriate.
The Trust has a comprehensive package to support our staff via Education Mutual with access to 24/7 GP and Nursing, physiotherapy as well as other services.
We also offer a discounted rate for Nursery and wraparound care for children with parent/carers that work for the Trust.
Please note:
Shortlisting will be undertaken as applications are received, with successful candidates contacted for the next stage in the selection process. Applicants are encouraged to apply as soon as possible, as the Trust reserves the right to remove the advert when a successful candidate is appointed.
These roles can only be worked in the UK from the location provided and not from overseas.
For this role the Trust would not consider sponsoring a Certificate of Sponsorship/visa. Please note we are unable to offer advice on any Visa and Immigration cases.
Feedback will only be provided upon request if you attend an interview.
In line with Keeping Children Safe in Education statutory guidelines, the Trust will use internet searches, including social media searches to perform pre- employment checks on candidates in the course of recruitment. The Trust will act in accordance with its data protection and equal opportunities obligations.
Employees working in any role that requires them to communicate with pupils, parents, guardians, staff and / or members of the community, must be able to speak to enable the effective performance of the role and to ensure that they are able to abide by their safeguarding responsibilities.
Safeguarding & Equal Opportunities
LEO Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. All offers of employment are subject to an Enhanced DBS check. For further information, please refer to our applicant guide on our website.
LEO Academy Trust is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a supportive and inclusive working environment in which all individuals are able to make best use of their skills. Applications are invited from all members of the community. We do not discriminate against staff on the basis of age; race; sex; disability; sexual orientation; gender reassignment; marriage and civil partnership; pregnancy and maternity; religion, faith or belief (Equality Act 2010 protected characteristics). The principles of non-discrimination and equality of opportunity also apply to the way in which staff and Trust treat visitors, volunteers, contractors and former staff members.
Reasonable adjustments
Should you require any reasonable adjustments to support you in applying for this role, or at any stage of the recruitment process, please:
Contact the Recruitment team via recruitment@leoacademytrust.co.uk as soon as possible to discuss your needs.
Please be advised that the Trust reserves the right to withdraw this advert at any time.
Job Type: Part-time
Pay: 15,924.00 per year
Expected hours: 24 per week
Benefits:
Company pension
Schedule:
Day shift
Education:
GCSE or equivalent (preferred)
Work Location: In person