Job Description

Please, do not apply if you haven't read and understood the full text of the job offer.

Job Overview

Role title:

Part-time Office Assistant / Secretary (Experienced)

Hours and pay:

15-22 hours/week; hourly rate advertised; fixed weekly schedule with occasional flexible hours.

Location and working pattern:

Birmingham office with 2 locations. Meetings and consultations in the city centre office, daily admin work at private home office location, occasionally remote.

Reporting to:

the Office Manager / Directors.

What you will do:

Provide professional front-desk and phone/email support. Manage diaries, schedule meetings, prepare agendas and minute meetings. Prepare and format documents, reports and presentations in Microsoft Word, Excel and PowerPoint. Create short social media posts and 30-90 second promotional videos for Facebook, Instagram, X and TikTok. Post content, monitor engagement, and prepare simple analytic snapshots. Handle light invoicing, expense records and supplier communications. Maintain filing.

What we require (non-negotiable):

Minimum 2 years continuous office-based experience in an administrative or secretarial role; (experience in stores, warehouses, domestic or childcare roles will not meet this requirement). Verified references from previous employers confirming role title and dates. Higher education diploma or university degree. Strong Microsoft Office skills: Word, Excel (basic formulas and tables), PowerPoint. Proven social media experience across Facebook, Instagram, X and TikTok with examples. Demonstrable video production/editing experience; include links to 1-3 short videos you recorded/edited. Excellent written communication and attention to detail.

How to apply

Attach a CV with exact job titles and dates. Include a one-page cover letter that explains your office experience and lists the two referees who can confirm your employment details. Provide links to up to three social posts and up to three short videos you produced. Applications missing references or samples will be rejected without review.

Why we ask for this?

We will only shortlist candidates whose experience can be verified and who can show practical social media/video work. This saves your time and ours and helps ensure the role is filled by someone who already knows office workflows.

Is this job for you? Can you manage?

If yes, You are welcome to apply.

Job Types: Part-time, Permanent

Pay: From 12.50 per hour

Expected hours: 15 - 25 per week

Benefits:

Free parking Referral programme
Education:

Diploma of Higher Education (preferred)
Experience:

office: 2 years (required)
Language:

clear fluent English without an accent (required)
Work Location: In person