Job Description

Position:

Office Coordinator

Camp:

Mini Minors & XUK Day Camp

Location:

Brookland School, Hampstead Garden Suburb, NW11

Dates: 2

7th July - 22nd August

Reports to:

Camp Manager

Overview

Your primary responsibility is to promote the safeguarding and welfare of the children in our care. Do what is needed to keep campers happy, healthy and wanting to return for more. The application process for this position may require a second interview stage.

Responsibilities

Training

Complete our full training programme and implement effectively all policies and procedures.

Communication with Parents and Staff

Take phone calls and relay information to the Manager for action.

Communication with Head Office

Record and action correspondence with Head Office, informing the Manager/Supervisors.

Clothing and Uniform

Oversee the distribution of spare clothing to children and the staff uniform log.

Social Media and Photographs

Organise daily posts on social media and photographs of activities throughout each day.

Financial

Authorise petty cash and process claims in conjunction with Head Office.

Manage On-Site Numbers and Security

Operate the entry system. Log how many children and adults are on site, including visitors.

Fire Emergency Procedure

Run fire evacuations and drills in accordance with our policies and procedures.

Administrative Support

Assist all staff with requests such as phoning home, photocopying, replenishing stationery and resources.

Manage Daily and Weekly Paperwork

Monitor and file paperwork. Liaise with the Manager with issues arising.

Lates

Ensure the Lates rota is organised and staff are prepared.

Essential

Proven Experience

Office/administration experience Proficient user of Microsoft Excel, Word and other computer programmes

Leadership Skills

Communicator, organiser, decision maker, motivator and record keeper

Personal Qualities

Approachable, resilient, decisive, patient and flexible

Desirable

Paediatric First Aid certificate EYFS knowledge & experience Experience in childcare setting
Job Type: Full-time

Pay: 385.00-495.00 per week

Benefits:

Casual dress Company events Free parking On-site parking Referral programme
Schedule:

Monday to Friday
Ability to commute/relocate:

Finchley N3: reliably commute or plan to relocate before starting work (required)
Education:

GCSE or equivalent (preferred)
Experience:

Administrative: 1 year (preferred)
Work Location: In person

Application deadline: 20/06/2025
Expected start date: 27/07/2025