Job Description

We are looking for a Workplace Services Operator / Office Coordinator to work with Paragon's client partner, a well-established Law Firm, based in Glasgow.

As the Office Coordinator, you'll play a key role in creating a smooth and efficient workplace experience for our clients' employees. Your focus will be on delivering reliable, high-quality, and timely support while helping to maintain an agile, connected, and high-performing environment. You'll oversee seamless access to a variety of services, including Records Management, Print and Post, Data Entry, and other Workplace Services.

Hours

: Monday to Friday - 9am - 5pm

Duration:

3-month FTC (with possible extension)

Key Responsibilities:

Be the initial point of contact for any queries, either via phone, post, or email Undertake day-to-day photocopying/printing/binding Digital media processing, disc copying, recording and distribution Manage the distribution of daily post to team and scanning activities Record all registered letters in a logbook daily and log scanned incoming mail inputting data into Excel Stock control Working closely with the Legal Support team to ensure documents are sent in a timely manner Ensuring compliance with records management procedures and policies, providing a complete audit trail and ensuring the data base is updated Provide additional administrative support to legal teams and fee earners as needed, including filing, post organisation, and archiving Any other ad hoc records management as requested

Required Skills:

Able to work on own initiative and as part of a team Experience in a Data Entry / Administrative position Excellent customer service skills with a client focus Excellent communication skills verbal and written Confident and professional telephone manner Proactive, ability to learn quickly with great attention to detail Problem solving skills Positive and professional with a solution-orientated manner at all times Strong IT skills, competent in Microsoft office application
Please note that due to the high volume of responses we receive, only successful applicants will be contacted.

We are an equal opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status.

Job Types: Full-time, Fixed term contract
Contract length: 3 months

Pay: 22,000.00 per year

Language:

English (preferred)
Work Location: In person