Job Description

Cascadia Consulting Group is a majority women-owned, private environmental consulting firm with over 30 years of experience developing and implementing innovative, community-led solutions to today's environmental challenges. Cascadia works with public and private-sector clients to advance reduction and circularity, climate change mitigation and resilience, pollution prevention, transportation demand management, ecosystem recovery, and natural resources management initiatives. The Cascadia team brings both established expertise and creative thinking to research and analysis, strategic planning, program design and implementation, outreach, social marketing and behavior change, and evaluation roles. We serve clients throughout North America from our offices in Seattle (WA) and Oakland (CA), and remote locations nationwide.

At Cascadia, we strive to create an equitable and inclusive environment at all levels of the organization. Having staff and partnerships that reflect the diverse communities we serve empowers us to shape innovative and effective solutions together with those most impacted by social, human, and environmental health challenges.

Position Overview:

Cascadia Corporate's team is seeking a collaborative, people-centered

Office Coordinator

to join our Oakland team. This full-time, on-site role is based in our Oakland, CA office and plays a vital part in fostering a positive, welcoming, and inclusive workplace culture. As the first point of contact for staff and visitors, the Office Coordinator sets the tone for a friendly, supportive, and service-oriented environment.

Because Cascadia's Oakland office operates in a hybrid model, the Office Coordinator will often work independently on-site. This requires a high level of comfort working alone, staying self-motivated, and maintaining strong communication with both in-office and remote colleagues. The ideal candidate thrives in a highly collaborative and mission-driven environment, while also being dependable and resourceful when working independently. You'll contribute to day-to-day office operations, support a smooth and respectful workplace experience, and grow your career in a dynamic organization that values connection and service.

The successful candidate will be approachable, emotionally intelligent, and grounded in humility, someone who values clear communication, builds trust easily, and brings a spirit of helpfulness and empathy to every interaction.

The Office Coordinator will provide administrative support to our hybrid-remote staff in Oakland, Seattle and other locations. The position is full-time and required to be in the office during business hours, Monday-Friday 9:00am - 5:00pm.

Examples of everyday tasks may include:

Warmly greeting office visitors, review Cascadia's main line voicemails and respond promptly and courteously to email inquiries, reflecting a commitment to inclusivity and professional hospitality. Serve as the primary liaison between Cascadia and property management to maintain a positive working relationship to support office operations. Provide guidance to local Oakland team and office visitors to understand office resources, updates, and access. Maintain a positive attitude and professional demeanor, contributing to team morale and a supportive workplace culture. Manage complex scheduling, calendar coordination and book local, national and international travel and accommodations, all while maintaining flexibility, attention to detail, and a customer-service mindset. Deliver excellent internal and external customer service by responding promptly to Cascadia's staff, clients, partners and vendors, demonstrating responsiveness, emotional intelligence, and commitment to service. Set up and breakdown conference rooms before and after meetings, ensuring spaces are welcoming, functional, and ready to support meaningful collaboration. Plan and facilitate engaging in-person and virtual events that promote team connection, such as after-hours gatherings, offsite meetings, team-building activities, with attention to detail, inclusivity and participation. Oversee daily office operations ensuring an organized, stocked and tidy space that is welcoming for all. Ensure office space is functional and safe including office space layout, design and decor. Perform administrative tasks such as note-taking, document editing and proofreading, internet research, and preparing professional correspondence and presentations, always maintaining accuracy, tone, and clarity appropriate for internal and external audiences. Handle purchasing for the Oakland office, and as needed for the Seattle office vendor coordination, invoice processing, and expense reconciliation with accuracy, transparency, and fiscal responsibility. Support new hire onboarding with warmth and clarity, including providing office tours, setting up workspaces, and coordinating welcome activities that reflect Cascadia's values and workplace culture. Management and coordination of business vehicle and parking - tracking all maintenance documentation, ensuring regular cleanliness and maintenance on time.
This position may provide support and coverage for roles across the Corporate Team as needed.

Qualifications:

A demonstrated ability to successfully perform the above listed responsibilities typically includes:

A minimum of 2 years of experience in an administrative, office coordination, or support role, ideally in a team-oriented or customer-focused front-facing environment. Demonstrated emotional intelligence and interpersonal skills, with the ability to build positive working relationships across all levels of the organization. Experience with in-person event logistics including catering, games/activities, decor and space planning. Experience with office logistics and relocation, a plus. Strong written and verbal communication skills, with a friendly and professional tone in both internal and external interactions. Customer service mindset with a proactive and helpful attitude toward solving problems and supporting coworkers. Ability to work effectively in a collaborative team environment, contributing to a culture of trust, transparency, and mutual respect. Proven track record of handling confidential and sensitive information with discretion and integrity. Cultural awareness and inclusivity, with a demonstrated commitment to contributing to a welcoming and respectful workplace. Adaptability and composure in fast-paced or dynamic settings, with strong prioritization and multitasking abilities. Conflict-resolution skills and the ability to respond to difficult situations with calmness, empathy, and sound judgment. Proficiency with standard office software (e.g., Microsoft Office Suite), with the ability to learn new tools quickly. High attention to detail and strong organizational skills, especially when managing schedules, documents, planning events and communications. A valid driver's license and ability to drive to perform work tasks as needed.

We encourage you to apply if you think you'll be successful in this job. This position falls under the Coordinator classification with our firm. The experience and education typical to demonstrate this level of ability is at least

two years of relevant experience of progressive responsibility performing administrative front-facing duties. Ultimate placement and compensation offer is dependent on experience and demonstrated skills and abilities through the selection process.

Total Compensation:

The anticipated hourly rate range for this position is

$26.00 - $34.00

per hour. Initial placement for this position will fall between the minimum and the midpoint of the pay grade dependent on experience, demonstrated skills and abilities during the selection process, and potential for growth within the role.

This is a full-time, hourly, non-exempt position, based in our Oakland office. The position must be available for in-office work (5 days/week).

Cascadia is also proud to offer a generous benefits package, including health insurance for employees at or above 60% full-time equivalent, 401(k) with an employer match, life insurance, long-term disability insurance, transportation subsidies, flexible spending accounts, generous paid time off (per annum: 3 weeks' vacation, 10 holidays, 9 sick days pro-rated for FTE equivalency), professional development opportunities, sabbaticals, and paid parental leave. Cascadia also closes between December 25th and January 1st for a company-wide, paid winter break. Employees also enjoy access to exclusive discounts on pet insurance, travel, entertainment, restaurants, and more.

To Apply:

Submit a compelling cover letter and a chronological resume.

Your cover letter

should highlight the ability to meet the criteria outlined above, relevant work experience, education, and your interest in this position and the company. If your resume does not currently reflect the requested experience, please explain your adjacent skills and/or experience as applicable to this position. Applications will be accepted until the closing date of

Sunday, August 17, 2025.

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Cascadia Consulting Group is an Equal Opportunity Employer and values diverse perspectives and life experiences. We do not discriminate on the basis of race (inclusive of traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), color, creed, ancestry, height, weight (including obesity), national origin, religious beliefs and practices including the wearing of religious clothing, jewelry or artifacts, and hair styles or body hair which are part of an individuals' observance of their religious beliefs, gender identity (transgender status), sex, sexual orientation, marital status, parental status, domestic partner status, political ideology, age, disability (sensory, mental, or physical - including the use of a trained dog guide or service animal), veteran or military status, medical condition (e.g., pregnancy, childbirth, breastfeeding and/or other related medical conditions; cancer, cancer related illness, or record or history of cancer; HIV/AIDS or Hepatitis C status; gender dysphoria), genetic characteristics (e.g., non-symptomatic carriers of inheritable diseases), retaliation for filing a whistleblower complaint, retaliation for opposing an unfair practice, or other basis protected by law.